Executive Assistant to President of Fleet

3 months ago

Essendon Fields, Australia Linfox Pty Ltd Full time

What does the job look like?

Are you a highly organised and initiative-taking individual who thrives in a professional environment? Do you have a keen eye for detail and possess excellent communication skills? We have an exciting opportunity for you to become a key player in our organisation as an Executive Assistant to one of our Presidents. Key areas:

Function as the primary point of contact for the President of Fleet & Procurement, efficiently handling and prioritizing urgent matters to ensure the optimal use of their timeManage complex and changing diaries, including scheduling, negotiating appointments and meetings to ensure competing demands are effectively managedHandle travel management and itinerary planningIdentify opportunities for continuous improvement to streamline the effectiveness of administrative activities in the Fleet and Procurement Business UnitTake charge of events and special projects, creating impactful PowerPoint presentations, special reports, documents, and agenda materialsManage, prepare, and review high-level complex communications, ensuring accuracy and timeliness to meet business requirementsAssist in the coordination of cyclical people processes, such as scheduling performance review meetings, management of excess annual leave etc

Are you the one?

This is not your typical Executive Assistant role. We need someone who can think creatively, is driven, and contributes significantly to our organisation's success. As an impactful member of our team, you will work closely with the executive leadership, supporting them in various administrative, and operational capacities. You can demonstrate:

Proven experience as an Executive Assistant/ Project Coordinator or similar role supporting high-level executives – min. 10+ years desirableExcellent organisational and time management skills, with the ability to multitask and prioritize effectivelyExceptional communication skills, both written and verbal, for clear and concise interactions with internal and external stakeholdersStrong research and analytical abilities to provide valuable insights to aid decision-making processesProficiency in MS Office, particularly in creating engaging PowerPoint presentationsAbility to adapt quickly to changing priorities and work well under pressure

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