Key Player in Fleet and Procurement
6 days ago
About the Role
We are seeking a highly organised and initiative-taking individual who thrives in a professional environment to support the President of Fleet & Procurement. Key areas include:
- Functioning as the primary point of contact for the President, efficiently handling and prioritising urgent matters to ensure optimal use of their time.
- Managing complex and changing diaries, including scheduling, negotiating appointments and meetings to ensure competing demands are effectively managed.
- Handling travel management and itinerary planning.
- Identifying opportunities for continuous improvement to streamline the effectiveness of administrative activities in the Fleet and Procurement Business Unit.
- Taking charge of events and special projects, creating impactful PowerPoint presentations, special reports, documents, and agenda materials.
- Managing, preparing, and reviewing high-level complex communications, ensuring accuracy and timeliness to meet business requirements.
- Assisting in the coordination of cyclical people processes, such as scheduling performance review meetings, management of excess annual leave etc.
About You
This is not your typical Executive Assistant role. We need someone who can think creatively, is driven, and contributes significantly to our organisation's success. As an impactful member of our team, you will work closely with the executive leadership, supporting them in various administrative, and operational capacities. You can demonstrate:
- Proven experience as an Executive Assistant/ Project Coordinator or similar role supporting high-level executives – min. 10+ years desirable.
- Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
- Exceptional communication skills, both written and verbal, for clear and concise interactions with internal and external stakeholders.
- Strong research and analytical abilities to provide valuable insights to aid decision-making processes.
- Proficiency in MS Office, particularly in creating engaging PowerPoint presentations.
- Ability to adapt quickly to changing priorities and work well under pressure.
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