Commercial Administration Coordinator

1 week ago

South Melbourne, Australia oOh Media Full time

About oOh

oOhmedia is a leading Out of Home media company that is enhancing public spaces through the creation of engaging environments that help advertisers, landlords, leaseholders, community organisations, local councils and governments reach large and diverse public audiences.

The company’s extensive network of more than 37,000 digital and static asset locations includes roadsides, retail centres, airports, train stations, bus stops, office towers, cafes, bars, and universities.

Listed on the ASX, oOh employs around 800+ people across Australia and New Zealand.

The company invests heavily in technology and is pioneering the use of sophisticated data techniques that enable clients to maximise their media spend through unrivalled and accurate audience targeting. Find out more at oohmedia.com.au

 Join us

Join an organisation united by drive, creativity, innovation, and community. We show up and we are all here to be bold, to be brave and to push the boundaries in Out Of Home advertising. United by our commitment to imagination, you will have the opportunity to collaborate with diverse, talented, and dedicated colleagues across Australia and New Zealand who are all passionate about raising the bar each and every day. Realise your potential and make an impact with us.  

The role:

An exciting opportunity has arisen to join our Commercial team in South Melbourne to provide administrative support across the contract lifecycle In this varied role you will be responsible for reviewing all contracts and property leasing agreements for our commercial partners, tracking the expiration of existing agreements, and coordinating the approval process for renewal. You will also:

  • Administer processing of contracts, including internal and external sign-off, internal processing, filing and distribution to internal stakeholders
  • Assist in facilitating payment processing including but not limited to; preparation of revenue reporting, reconciliations and approvals
  • Manage key documents including expiry profiles, WIP trackers and contract registers
  • Facilitate WIP’s including running the agenda, highlighting outstanding jobs and updating WIP notes
  • Drafting and preparation of key documents including renewal letters, exercise of options, terminations, licence variations and waiver letters 
  • Management of leasing and site data across various systems
  • Provision of key reports to internal stakeholders

You’ll join a close knit team who are passionate about providing outstanding service and results to clients across a range of industries. You’ll have the opportunity to learn from the best in the industry, and be nurtured and supported by your team and manager.

The experience:

This opportunity would suit someone with a background in either contracts administration, EA/PA, paralegal or Administrative work. To set you up for success in this role you will also:

  • Be meticulous with an eye for detail, and be able to prioritise your tasks effectively.
  • Are a strong communicator and an expert collaborator who can bring together cross-functional teams to achieve outcomes.
  • Possess intermediate MS Office (Word/Excel/Outlook/PPT) is required.
  • Have exceptional time management and organisational skills with the ability to work within tight deadlines.
  • Be a dedicated team player who thrives on pro-activity and is enthusiastic with a can-do attitude

Our benefits:

  • You flex – We are all different and we recognise that. You can flex how and when you need and we have the opportunity to flex as work in a flexible capacity in an environment where you can bring your best self 
  • Best You - We strongly encourage our people to be their best selves and we have internal and external training plus structured and defined career paths, NGEN memberships, peer mentoring, team shadow opportunities 
  • Your leave, your way - purchase additional annual leave, inclusive paid parental leave policy that supports all parents and carers, paid wellbeing day, paid community service and volunteering leave days, swap a public holiday for a day of significance 
  • Support You – We have partnered with wellbeing market leader, Sonder, which provides our people and their immediate family, free human centric wellbeing and care support 24/7. We also provide discounted gym memberships, clothing apparel and discounted online wellbeing retailers  
  • Celebrate You - Active Reward and Recognition Program for peer-to-peer kudos

If you’re curious, brave, and ready to leap into a career like no other, then apply now  

oOh actively seeks to include and values the unique talents, perspectives, experiences, and contributions of all people, and is committed to equality, diversity, and inclusion. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We celebrate our uniqueness and know that our strength lies in our different background, ideas, and perspectives. As an equal opportunity employer, we strongly encourage applications from all peoples, all cultures and all gender identities from Australia and New Zealand. 

oOh is committed to employing team members who align with our Values and who meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate your suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

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