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Commercial Administration Coordinator

2 months ago

South Melbourne, Victoria, Australia oOh Media Full time
About oOh Media

oOh Media is a leading Out of Home media company that enhances public spaces through engaging environments, helping advertisers, landlords, and community organizations reach diverse audiences.

Our extensive network includes roadsides, retail centers, airports, train stations, and universities, with over 37,000 digital and static asset locations.

We invest in technology and pioneer data techniques for accurate audience targeting, enabling clients to maximize their media spend.

The Role

This exciting opportunity is part of our Commercial team in South Melbourne, providing administrative support across the contract lifecycle.

You will review contracts and property leasing agreements, track expiration dates, and coordinate approval processes for renewals.

Key responsibilities include:

  • Administering contract processing, including internal and external sign-off, filing, and distribution
  • Assisting in payment processing, including revenue reporting, reconciliations, and approvals
  • Managing key documents, such as expiry profiles, WIP trackers, and contract registers
  • Facilitating WIPs, including running agendas, highlighting outstanding jobs, and updating WIP notes
  • Drafting and preparing key documents, including renewal letters, exercise of options, terminations, and licence variations
  • Managing leasing and site data across various systems
  • Providing key reports to internal stakeholders
Requirements

To succeed in this role, you will need:

  • Meticulous attention to detail and effective task prioritization
  • Strong communication and collaboration skills, with the ability to bring together cross-functional teams
  • Intermediate MS Office skills, including Word, Excel, Outlook, and PowerPoint
  • Exceptional time management and organizational skills, with the ability to work under tight deadlines
  • A dedicated team player with a can-do attitude and enthusiasm
Our Benefits

We offer a range of benefits, including:

  • Flexibility and work-life balance
  • Professional development opportunities and training
  • Inclusive paid parental leave policy and paid wellbeing days
  • Discounted gym memberships and wellbeing support
  • Active recognition and reward program

We are committed to equality, diversity, and inclusion, and welcome applications from all peoples, cultures, and gender identities from Australia and New Zealand.