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Senior Project Administrator

1 month ago

Newcastle, Australia Umwelt Full time

Description

  • One of Australia’s largest employee-owned environmental consultancies
  • Fun, collaborative team with diverse projects and a vibrant company culture
  • Flexible work arrangements and excellent employee benefits

About Umwelt:

With over three decades of experience and eight locations nationwide, we are a team of vibrant professionals collaborating with clients across a range of sectors including renewables, infrastructure, defence, regulation and policy, resources, and urban development. We provide fully integrated environmental and social assessment and management services including concept and feasibility, technical assessment, consultation, approvals, delivery, operations, and decommissioning.

As the Senior Project Administrator, you will be a key member of our national administration team, which provides support for administrative and project tasks across the organisation. You will collaborate effectively and interact with different people within and beyond Umwelt, such as our employees at all levels, the admin team, customers, external providers, and agencies.

Key Responsibilities:

  • Word processing tasks, including proof reading, editing, and formatting of a variety of documents from letters and proposals to large, complex, multi-volume reports in accordance with the Umwelt style guide and templates
  • Delegating or being delegated, tasks within the administration team and ensuring that they are completed in accordance with existing policies and procedures as well as the Quality Management System processes
  • Liaise with employees, vendors, clients, and suppliers regarding all administration information
  • Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties
  • Assisting with special projects, such as process improvements
  • Provide assistance to staff, managers, and senior-level officers as needed
  • Working in accordance with timelines and tasks supplied via the Administration Ticket Desk in Umwelt’s SharePoint system
  • Look for opportunities to develop the presentation style of reports, letters, and other communication material
  • Undertake data entry, mail merge tasks and PowerPoint presentations
  • Coordination of efficient document production in liaison with project managers and other administration personnel
  • Provide administrative support to the project teams as directed by the National Administration Manager

About You:

The successful applicant for this position, will be a highly motivated and enthusiastic Senior Administrator experienced in the below areas:

  • Minimum 3+ years of experience in a similar role preferrable within a professional services firm
  • Strong attention to detail with excellent verbal and written communication
  • Ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met
  • High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities
  • Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents.
  • Advanced skills in Microsoft applications: Word, PowerPoint, Excel, and Outlook
  • Advanced proficiency in Adobe Acrobat

What We Offer:

Our people are our number one priority, and we are committed to providing a workplace that supports our team to grow. As part of our team, you will be offered:

  • #MeDays – an Umwelt wellbeing initiative that offers staff up to an additional day of paid leave per month to support mental health and wellbeing
  • Flexible work arrangements to support a work/life balance
  • A role working alongside highly experienced professionals that can support you to grow and develop professionally
  • Opportunities to work nationally across a range of sectors on diverse and technically challenging projects
  • Opportunities to join the companies Employee Share Plan (ESP)
  • Paid parental leave for both primary and secondary carers
  • A workplace culture of learning and personal development, with a mix of in-house and externally hosted training opportunities offered as well as mentorship
  • Established and well considered wellbeing tools and initiatives and hands-on training.
  • A competitive salary based on skills and experience

Diversity and Inclusion:

Our vision is to make a difference for our clients, our people, and the world around us. We rely on the diversity and unique experiences that each of our employees bring to deliver on this vision. We are an equal opportunity employer, and we value diversity in the workplace.

Our team is privileged to work closely with Indigenous communities across the nation, and we are actively progressing, as a team, the commitments we have made in our own Reconciliation Action Plan. We encourage applications from Aboriginal and Torres Strait Islander peoples.

We support and promote a family-friendly working environment, and we offer a range of family-friendly work practices that allow our team members to balance their work commitments with their family responsibilities. This includes flexible work arrangements, paid parental leave and additional #MeDays, as well as a range of established and well considered wellbeing tools and initiatives.

Join Our Team:

If you believe you meet the criteria apply via, SEEK. Your application should include a covering letter addressing how you meet the above essential criteria and your resume outlining your previous experience.

If you would like additional assistance through the recruitment process, please reach out to our friendly HR team at HRManagement@umwelt.com.au

To be eligible for this position you must have unrestricted legal work rights to work in Australia.

Role Type

Hybrid • Permanent • Full-time • Mid-level Senior

Company Overview

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