Project and Administration Officer

4 weeks ago

Newcastle, Australia University of Newcastle Full time

**Thrive in a collaborative and transparent culture where your input is valued, and teamwork is at the core of every project and initiative.**:

- ** Gain valuable experience and expand your skill set through exposure to various facets of administration and library projects**:

- ** Experience a warm and welcoming "family atmosphere" within the library, where you'll build meaningful relationships with colleagues who share your passion for supporting staff students and community**

Join our vibrant team at the University Library where we are dedicated to creating an engaging and collaborative environment within our library for students, staff, and community. As a Project and Administration Officer, you'll play a vital role in supporting our University Librarian and leadership team in various administrative and project-related tasks. The library prioritises staff learning and development and prides itself on high levels of staff satisfaction and engagement.

**Be challenged and imagine with us**

This role requires a proactive individual who thrives in a collaborative and busy environment and is passionate about improving business effectiveness and client services within the library. If you are an experienced administrator who enjoys a varied role then this could be the job for you.

Your core responsibilities will include but won’t be limited to:

- Administering HR, Finance, travel and Payroll processes and providing reports to the Manager, Library Business Services.
- Supporting relevant Library committees by preparing agendas, minutes, and actions, coordinating reports and documentation, and scheduling.
- Procuring goods and services for the University Librarian’s Office, tracking transactions and investigating anomalies.
- Managing the day-to-day operational requirements of the University Librarian’s Office and providing administrative support and minutes taking as required.
- Preparing and editing communications, documents, reports, and presentations for the University Librarian.
- Working closely with the Quality and Planning Officer to support the library’s quality framework, project, and continuous improvement toolkits and strategic plan
- Participating in relevant project teams, providing support and input as needed.
- Identifying opportunities to support project monitoring, administrationand communication.
- Assisting the Manager, Library Business Services with team training and development programs and general workforce planning

This Fixed Term position is full time at a HEW 5 Higher Education Level and will be based at Callaghan Campus (Awabakal and Worimi land) until the end of March 2025. It is a face-to-face role requiring you to work on site five days per week.

**About our University**

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s _Looking Ahead_ Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities.

For more information click here - Our Uni.

**About the Unit**

The University Library sits within the Academic Division and plays a pivotal role in supporting the learning and research needs of the UON community. Library staff work in partnership with the University community to provide convenient access to high quality information resources and information management services, tailored programs of student and researcher support, and a first-class learning environment.

**What we offer**

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

These include:

- The remuneration for this position is from $77,858 - $90,316 p.a. + superannuation and is commensurate with skills and experience.
- 17% super and salary packaging
- Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
- Discounts in private health insurance, gym memberships, software, travel and more
- Wellbeing programs

**Your next steps**
- Your resume
- A structured statement addressing each of the Essential Criteria listed below:

- Demonstrated experience contributing to project teams and providing administrative, project and committee support, including preparing agenda’s, developing reports, drafting presentations and corporate correspondence.
- Demonstrated ability and capacity to deliver outstanding professional support to senior leaders in a large, complex organisation.
- Highly developed computer skills, including use of Microso

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