Project Coordinator

5 days ago

Parramatta, Australia YMCA NSW Full time
  • Hybrid Working Environment 
  • Fixed Term Full Time Contract to December 2025
  • Up to $150K plus super

We are seeking a dedicated and detail-oriented Project Coordinator to support the Program Director Transformation in the planning, delivery, and reporting of the organisation’s transformation activities. 

This key role involves coordinating project tasks, resources, and communications to ensure successful project execution. 

About your new role:

Reporting directly to the Program Director Transformation, the Project Coordinator will be an integral part of the Program Project Teams.

Your key responsibilities will include:

Project Planning and Execution

  • Assist in the development of project teams, plans, timelines, and budgets.
  • Coordinate project activities, resources, equipment, and information.
  • Ensure all project phases are documented and executed according to plan.
  • Assist in the allocation and management of project resources and coordinate with internal and external teams to ensure resources are available as needed.

Administration & Reporting

  • Serve as the point of contact for project team members and relevant stakeholders.
  • Schedule and facilitate project meetings, prepare agendas, and record meeting minutes.
  • Maintain comprehensive project documentation, plans, and reports in accordance with the agreed project management methodology.
  • Assist the project team with completing tasks and implement project plans as required to ensure agreed outcomes are achieved.  
  • Prepare project-related documents for key stakeholders as required, including status updates, reports, budgets, and discussion papers to manage the flow of information. 
  • Support the Project Manager with ad hoc tasks as required e.g. invoicing, travel etc. 
  • Prepare and deliver regular status reports and project dashboards.

Quality & Risk Management

  • Track and document project changes, risks, and issues. 
  • Ensure project deliverables meet quality standards and stakeholder expectations.
  • dentify potential project risks and issues and assist in developing mitigation strategies.
  • Monitor and report on risk status and issue resolution.
  • Assist in conducting project reviews and post-project evaluations.

About you

You are a highly organised and proactive professional with a passion for supporting transformational projects. With a keen eye for detail and exceptional multitasking abilities, you efficiently manage multiple responsibilities and prioritise tasks to meet deadlines. Your strong interpersonal skills allow you to build and maintain positive relationships with team members and stakeholders alike. 

Your excellent verbal and written communication skills enable you to present information clearly and persuasively, while your proficiency in project management tools ensures effective project documentation and reporting. You thrive in both independent and collaborative team environments, demonstrating flexibility and adaptability in a fast-paced setting. 

What we would love you to have

  • Degree or Certification in Business Administration, Project Management, or a related field 
  • Previous experience of 3+ years in a project coordinator role
  • Experience in coordinating organisational transformation programs

If you are an organised and proactive individual with a passion for supporting transformational projects and have the qualifications and experience listed above, we invite you to apply for this exciting opportunity. 

Join us in driving impactful change and supporting our organisation’s transformation journey. 
 

Support Services

Our Support Services Team is the glue that holds the Y NSW business lines together. Whether you have expertise in administration, marketing, IT, compliance, communications, HR or finance, in the Support Services Team, your contribution will truly make a difference to the lives of young people and their communities. As part of the Support Services Team, you’ll be working with a group of inclusive, passionate, and encouraging individuals with access to continuous development and growth opportunities. Here at the Y NSW, we embrace diversity, encourage innovation and sharing of ideas so you can truly own your role and take your career anywhere. If you want to use your corporate skills to make a difference to the lives of young people and their communities within a supportive and values-driven organisation, join the Y family and find your forever role.

Who What Y?

The Y NSW is a profit-for-purpose organisation focused on healthy living, social impact and empowering young people. We operate 24 recreation centres, 53 out-of-school-hours care services, and two camping locations which employ 1,500 staff across NSW –  and fund our diverse range of enriching community programs.

We believe in building a diverse, inclusive workforce that reflects the communities we serve. We encourage people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures, including people of Aboriginal and Torres Strait Islander heritage, to apply.

Commitment to Safeguarding
 
At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we embed Safeguarding into everything that we do to make sure Children and Young People are kept at the front of our minds in all our programs and services. We also ensure that all our candidates are appropriately screened to make sure that the right people are in the right roles to keep our children and young people safe. 

To learn more about our Commitment to Safeguarding Statement and our screening processes, click here.
 

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