Facilities Coordinator

1 month ago

Brisbane, Australia JLL Full time

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

We are looking for a proactive and organized Facilities Coordinator to assist with the coordination of facilities management functions in a mix of owned properties and leased premises. The successful candidate will play a vital role in ensuring smooth facility operations and maintaining excellent relationships with stakeholders.

An Overview of the role:

  • Coordinate and support facilities management activities as delegated by the central team and operational requirements.
  • Resolve on-site difficulties promptly, minimizing disruptions to business-as-usual activities.
  • Collaborate with Property Service Centre, FM Vendor Managers, and service providers to manage escalations regarding contractor performance, client complaints, and ensure timely completion of works.
  • Monitor the use of Corrigo to evaluate service delivery, manage invoicing, and track documentation, mitigating risks associated with delays.
  • Assist with FM-specific tasks related to the Change Direct Notices process, property on/off schedules, and compliance documentation.
  • Provide general administrative support to the Business Support Team and Facilities Managers, including report preparation.
  • Engage with service providers to ensure proper maintenance of assets and compliance with preventative maintenance plans.
  • Develop effective relationships with Facilities Managers, Contractors, and Suppliers.
  • Follow established procedures for WHS, Environment, and Risk Management to ensure safety and compliance.

Sounds like you? This is what we are looking for:

  • Strong verbal and written communication skills.
  • Ability to manage multiple issues concurrently within tight deadlines.
  • Self-motivated, adaptable, and goal-oriented.
  • Honest, trustworthy, and willing to challenge the status quo.
  • Detail-oriented with excellent organizational skills.
  • Customer service-focused approach.
  • Proficient in Microsoft Word, PowerPoint, Excel, Outlook, and Internet research.
  • Able to work independently with minimal supervision and grasp new concepts.
  • Prior knowledge or exposure to building services maintenance and facilities management is advantageous.

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number THREQ358473

Location:

On-site –Brisbane, QLD, Canberra, ACT, Melbourne, VIC, Sydney, NSW

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

  • Facilities Coordinator

    2 weeks ago

    Brisbane, Australia Advent Facilities Management Full time

    This is a full-time hybrid role for a Facilities Coordinator. The Facilities Coordinator will be responsible for managing national clients accounts across all property sectors, providing exceptional customer service, coordinating job work orders on behalf of clients, while engaging with various stakeholders, employees, and suppliers. The role is located in...

  • Facilities Management Supervisor

    7 days ago

    Brisbane, Australia Advent Facilities Management Full time

    This is a full-time hybrid role for a Facilities Management Supervisor. The Facilities Management Supervisor will be responsible for managing national clients accounts across all property sectors, providing exceptional customer service, coordinating job work orders on behalf of clients, while engaging with various stakeholders, employees, and suppliers. The...

  • Facilities Coordinator

    5 days ago

    Brisbane, Queensland, Australia Property Network of Australia Full time

    Manage a small team of FM professionals Wellestablished Australian group Temporary role 3 month contract Immediate startProperty Network of Australia is currently seeking aFacilities Coordinator to oversee the day-to-day facilities management of an Industrial Facility in BrisbaneKey Duties: Overseeing the maintenance and repair activities for buildings,...

  • Facilities Coordinator

    2 weeks ago

    Brisbane, Australia HAYS Full time

    Facilities Coordinator Brisbane City **Your new company** Hays Facilities Management works with a number of key corporate clients and portfolios across Brisbane CBD, and we currently require a contract Facilities Co-ordinator for a three-month assignment in the city. This role works closely with Facilities Managers and Senior Management on a large...

  • Facilities Coordinator

    2 weeks ago

    Brisbane, Australia Hatch Full time

    **Requisition ID**:85784 **Job Category**:Administration/Support **Location**:Brisbane, Queensland, Australia Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries...

  • Facilities Coordinator

    5 days ago

    Brisbane, Queensland, Australia Hatch Full time

    Requisition ID:85784Job Category:Administration/SupportLocation:Brisbane, Queensland, AustraliaJoin a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward...

  • Facilities Coordinator

    4 weeks ago

    Brisbane, Australia Volare Recruitment Full time

    **Northside location**: - **Utilise your experience with Retail/Commercial**: - **Excellent $$$ depending on experience** Are you a career driven and passionate individual working as a Facilities Coordinator seeking an opportunity to join a growing FM business where you can continue to develop to more of a Facilities Management role over time? This is an...

  • Facilities Coordinator

    4 weeks ago

    Brisbane, Australia Sunwater Limited Full time

    Full Time**Location**: Brisbane**Job type**: Administration & Office Support**Applications close**: 18 Apr 2024 E. Australia Standard Time **Facilities Coordinator**: **What makes Sunwater an exceptional workplace?** We are dedicated to providing our employees with a dynamic and secure work atmosphere, accompanied by an array of attractive benefits...

  • Facilities Coordinator

    2 months ago

    Brisbane, Australia McGees Property Brisbane Full time

    **Commercial Retail and Industrial Real Estate Company**: - **Full time position reporting to Senior Facilities Manager**: - **Providing facilities management as part of a team**: - **Brisbane CBD**: - **The Role **We have a vacancy for a Facilities Coordinator to join the Facilities Management team within the Asset Management Team. The role assists with...

  • Facilities Coordinator

    2 weeks ago

    Brisbane, Australia Port of Brisbane Full time

    Port of Brisbane Closing date: 21/03/2024 - Opportunity to **further develop** your experience in Facilities Management within a supportive environment. - Newly created **diverse role** offering autonomy and accountability. - Responsible for a variety of **built assets** including offices, commercial space, industrial, hospitality and major infrastructure...

  • Facilities Coordinator

    2 weeks ago

    Brisbane, Australia Port of Brisbane Full time

    Port of Brisbane Closing date: 19/03/2024 - Opportunity to **further develop** your experience in Facilities Management within a supportive environment. - Newly created **diverse role** offering autonomy and accountability. - Responsible for a variety of **built assets** including offices, commercial space, industrial, hospitality and major infrastructure...

  • Facilities Coordinator

    2 weeks ago

    Brisbane, Australia CBRE Full time

    Posted- 19-Mar-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Customer Service, Facilities Management- Location(s)- Brisbane - Queensland - Australia**Key Client Account in our GWS business** **Fast Paced Facilities Management Team within Corporate Environment** **Based in Brisbane** CBRE is the world's leading and largest...

  • Facilities Coordinator

    2 weeks ago

    Brisbane, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world. At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life...

  • Facilities Coordinator

    5 days ago

    Brisbane, Queensland, Australia Volare Recruitment Full time

    Northside location:- Utilise your experience with Retail/Commercial:Excellent $$$ depending on experienceAre you a career driven and passionate individual working as a Facilities Coordinator seeking an opportunity to join a growing FM business where you can continue to develop to more of a Facilities Management role over time? This is an office based role...

  • Facilities Coordinator

    7 days ago

    Brisbane, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world! At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life...

  • Facilities Coordinator

    2 weeks ago

    Brisbane, Australia Powerlink Full time

    **At Powerlink, every possibility starts with you**: We believe life’s about possibilities. And so is the future. That’s why we need you. We’re working at the heart of Queensland’s energy transformation. Now more than ever, we need people who want to help us deliver a world-class energy future and ensure we continue to navigate through this once in...

  • Facilities Coordinator

    2 weeks ago

    Brisbane, Australia McGees Property Brisbane Full time

    McGees Property Brisbane is a long established, privately owned company and is unique in the property services profession due to its philosophies, ownership and ability to value add to its clients’ needs. We focus on creating a happy, cohesive, positive work environment, where team members understand expectations and have the resources required to deliver...

  • Facilities Coordinator

    5 days ago

    Brisbane, Queensland, Australia Port of Brisbane Full time

    Port of BrisbaneClosing date: 19/03/2024 Opportunity to further develop your experience in Facilities Management within a supportive environment. Newly created diverse role offering autonomy and accountability. Responsible for a variety of built assets including offices, commercial space, industrial, hospitality and major infrastructure that are all within a...

  • Facilities Coordinator

    5 days ago

    Brisbane, Queensland, Australia Sunwater Limited Full time

    Full TimeLocation:BrisbaneJob type:Administration & Office SupportApplications close:18 Apr 2024 E. Australia Standard TimeFacilities Coordinator:What makes Sunwater an exceptional workplace?We are dedicated to providing our employees with a dynamic and secure work atmosphere, accompanied by an array of attractive benefits including:Base salary starting from...

  • Facilities Coordinator

    5 days ago

    Brisbane, Queensland, Australia JLL Full time

    JLL supports the Whole You, personally and professionally.Shaping the future of real estate for a better world.At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a...