Office Manager

2 weeks ago

Milton, Australia Labour Solutions Australia Full time

Job description

Job Description:

Labour Solutions Australia seeks a highly energetic, professional, and passionate Office Manager who delivers the highest customer service standards in all situations.

What Labour Solutions Australia Can Offer You:

  • An exciting and fast-paced team culture
  • Job stability and security
  • Flexibility to engage in a variety of projects across the business, ensuring no two days are the same
  • Fantastic location in Milton - a 5-minute walk to public transport
  • A close, fun team environment
  • Employee benefits such as movie and retailer discounts with access to EAP.

Key Responsibilities:

  • Administrative Support:
    • Manage a high volume of incoming phone calls and emails from candidates, on-hire employees, clients, and other stakeholders
    • Oversee the front desk and welcome visitors to the business
    • Support Account Managers and contribute to sales growth with various administrative tasks
    • Provide administrative assistance to the back office and Senior Executive Team
    • Take and distribute management meeting minutes, ensuring confidentiality of discussions
    • Manage incoming and outgoing mail, including arranging and tracking couriers
    • Assist with onboarding and offboarding internal staff
    • Maintain the general cleanliness of the reception lobby, meeting rooms, and kitchen areas
    • Manage all stationery orders, maintaining stock levels as required
  • Office Management:
    • Troubleshoot issues with candidates and the recruitment team during the online registration process
    • Organise meeting rooms and pool car bookings
    • Manage back-office areas and utilities
    • Coordinate in-house functions and events, bringing enthusiasm to office celebrations such as Easter and Christmas
  • Client and Team Support:
    • Serve as a point of contact for staff, clients, and vendors, addressing inquiries and resolving issues as needed
    • Facilitate effective team communications, events, and activities to boost engagement and performance
    • Support recruitment processes and prepare client documents

The Successful Applicant Will Have:

  • Experience in a busy reception role/office
  • Professional presentation - you will be the face of LSA
  • Ability to build relationships with various levels of stakeholders
  • Patience and understanding to handle different types of candidates
  • High level of accuracy and attention to detail
  • Strong organisational skills
  • Excellent teamwork skills
  • Intermediate or above Microsoft Office skills
  • High level of initiative
  • Outstanding communication skills
  • Excellent interpersonal skills
  • Ability to quickly pick up procedures and processes, and willingness to contribute ideas for improvement

Preferred Qualifications:

  • Certificate or diploma in business administration or related field
  • Advanced knowledge of Microsoft Office, including Word, Excel, and Outlook
  • Experience with financial tasks such as invoicing, payroll, and bookkeeping

What We Offer:

  • Competitive salary and opportunities for professional development
  • A hybrid work environment with flexible hours
  • A collaborative, engaging work environment anchored by a team-focused culture
  • Modern office setting with free parking and a family-friendly atmosphere
  • A role where no two days are the same, offering a variety of tasks and responsibilities

Join Our Team:

If you're excited by a role that offers variety, responsibility, and the opportunity to make a real difference to our team and clients, we would love to hear from you. Apply by submitting your resume and a cover letter addressing how you align with the qualifications and responsibilities listed above.

For more information about this role, please don't hesitate to get in touch. We're eager to welcome a new member who is as enthusiastic about our purpose and vision as we are Apply now to become a key player in a team that values integrity, support, and client satisfaction above all.

Apply Now

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