Administrative Assistant

Join to apply for theAdministrative Assistantrole atDepartment of Education, Western Australia
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Join to apply for theAdministrative Assistantrole atDepartment of Education, Western Australia
This is a permanent part-time position commencing December 2025.
The Department of Education's strategic directions outline the commitment for every child, from Kindergarten to Year 12 to have access to high quality education underpinned by excellence in teaching and quality leadership.
This is an education that meets the needs of the learner, preparing them for future success.
Statewide Services provides the services and supports required by schools to enable student achievement, with a focus on those students and schools that need it most.
It encompasses both school and system-facing service delivery.
While it primarily exists to support schools, it also has an important system-facing role supporting strategy and policy development.
The Role
As an Administrative Assistant, you will provide essential support to the organisation, using advanced features in Microsoft products to create professional documents, brochures, spreadsheets, charts, and tables.
You'll handle incoming telephone calls and visitor enquiries, manage correspondence, and assist in the preparation of reports and routine responses.
Your attention to detail will be critical in maintaining accurate records, coordinating office logistics, and supporting professional learning events and workshops.
You'll also play a key role in monitoring workflows to ensure deadlines are met, preparing and distributing agendas, taking minutes, and coordinating follow-up actions.
In this role, you'll collaborate with stakeholders to support services, projects, and programs, ensuring integrated service delivery across business units.
You will also assist managerial staff with financial and procurement tasks, including reconciling credit card expenditures and monitoring budgets.
With a focus on effective recordkeeping, you'll maintain databases in line with the State Recordkeeping Act 2000, ensuring compliance and accessibility.
Your ability to work productively and respectfully with diverse teams will be essential to your success in this dynamic environment.
Professional Benefits
We are conveniently located inPadburyand our employees enjoy a range of benefits which include:
12% employer contributed superannuation.
Generous leave entitlements including annual, personal, long service and parental leave
Professional development opportunities and study leave/assistance
Access to salary packaging (in accordance with relevant industrial instruments)
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Kerry O'Hare, Manager, Road Safety and Drug Education on or emailing
We are committed to building the leadership capability of our people (Building Leadership Impact).
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community.
We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
consent to a National Criminal History Check with the Department's Screening Unit.
More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1:Select Apply for Job
Complete the online application form, including details of two (2) work related referees , preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
A C V of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
A three (3) page stat ement addressing the following selection criteria as outlined in the attached JDF:
Demonstrated experience with Microsoft Office suite in clerical and general administrative duties, including advanced word processing skills and proficiency with spreadsheets and databases and experience using an electronic records management system.
Demonstrated good written, oral communication and interpersonal skills with the ability to liaise effectively with a wide range of individuals and provide customer-focussed services.
Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
Demonstrated initiative and good organisational skills with the ability to meet competing priorities in a fast-paced business environment.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time.Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education's Recruitment team on for assistance.
Advertised Vacancy Number: DOE970636
Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months.
This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
The Department applies a four (4) day breach period to this selection process.
Applications close:4.30pm (A WST) on Monday, 8 September 2025.
Seniority level
Seniority level
Entry level
Employment type
Employment type
Part-time
Job function
Job function
Administrative
Industries
Education Administration Programs
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