Branch Administrator

**Branch Administrator & Executive Assistant**

At NTT we believe that by using innovative technology we can solve global challenges and create a world that is sustainable and secure. We are looking for curious people, from diverse backgrounds, that are keen to work in a fast-paced and agile environment.

**Want to be a part of our team?**

NTT is seeking a Branch Administrator & Executive Assistant to manage and support our branch operations and State Manager for our Sydney offices.

You will be the primary administrative support and provide general office management for the branch office including executive assistance for the Branch Manager and other executives as required.

This role has a broad remit and is the primary contact for all administrative matters for the branch. It also manages the reception and mailroom functions. Event management in collaboration with the marketing team and vendor management for the branch is also a key function for the role.

**Working at NTT**

Key Roles and Responsibilities:

- Provide a complete secretarial and administrative support function with limited or no guidance
- Manage and co-ordinate electronic diary and schedule commitments to ensure maximization of the Executive's time efficiency, including the booking and management of travel itineraries for domestic and international travel
- Prepares presentation materials for leadership and branch meetings as required
- Manage relationships with vendors, service providers and building management
- Develop and distribute internal communication to the branch
- Support to develop and implement office policies and procedures
- Record, produce and distribute minutes of management meetings and follow up on outstanding items
- Draft letters and correspondence and prepare reports and statistical information ensuring distribution to the relevant internal and/or external stakeholders
- Manage the mailroom and reception function ensuring seamless client service
- Handles matters of a confidential nature
- Manage hard copy and electronic files and records and maintain an adequate filing system
- Maintain office supply inventory and other additional supplies as needed
- Prepare, complete and distribute the relevant management reports
- Organise and manage all branch events including client, internal and charity events
- Develop and manage the event calendar for the branch for the financial year

**What will make you a good fit for the role?**

Knowledge, Skills, and Attributes:

- Excellent verbal and written communication skills
- Excellent interpersonal skills with a demonstrated proactive approach to work and a good understanding of the strategic objectives of a global business
- Excellent attention to detail
- Demonstrate a positive attitude, with the ability to cope well under pressure with little or no supervision
- Excellent planning and organizing ability
- Ability to display the required level of confidentiality, discretion, and professionalism when dealing with sensitive information

Academic Qualifications and Certifications:
Professional secretarial or administrative qualification or certification

Required Experience:
3-5 years demonstrated experience gained within a similar role preferably within a global organization

**Equal opportunity employer**

NTT is proud to be an equal opportunity employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, color, sex, religion, national origin, disability, pregnancy, marital status, sexual orientation, gender reassignment, veteran status, or other protected category.

For more information about this or other opportunities, please contact Dennis Anderson. Please quote our job reference number 574037.

**About us**

NTT Ltd. is a global ICT provider, employing more than 40,000 people in a diverse and dynamic workplace, and delivering services in over 200 countries and regions. We partner with organizations around the world to shape and achieve outcomes through intelligent technology solutions. For us, intelligent means data driven, connected, digital, and secure.

NTT is proud to be an equal opportunity employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, color, sex, religion, national origin, disability, pregnancy, marital status, sexual orientation, gender reassignment, veteran status, or other protected category.