Branch Administrator

6 days ago

Sydney, New South Wales, Australia Vertiv Co. Full time

**Who we are**:
Nearly all aspects of our lives involve the use of technology. It is how we work and play and do anything in between. This connectivity or use of data is built into the very fabric of our society. It is vital to human progress. Vertiv believes there is a better way to meet this accelerating demand for data — one driven by passion and innovation.

**Why Join Us?**
- Meaningful and Fulfilling Work
- People-focused Values
- Global Talent Center
- Recharge Your Potential

**The role**:
Are you highly organised and enjoy working with people? This role is for you

The successful applicant will provide a point of coordination for the daily activities of the Service Department, thereby supporting the Service Operations Manager and providing a point-of-contact for the customer. This position also ensures the accurate and timely processing of all administration works associated with the Air & Power Service Department for the State.

**You shall**:

- Receive and dispatch parts and goods in Oracle
- Raisejobs in Oracle as supplied by the Service Operations Manager and Supervisors
- Submit costing of jobs when completed to ensure revenue streams are constant for the branch
- Manage expense forms and leave forms for the branch ensuring they are presented and processed by the Operations Manager in a timely manner
- Receive and reconcile all Supplier and Sub-Contractor invoices forwarding to Head Office for payment
- Check FSR's and Warranty Claim forms for accuracy and completeness before sending to Head Office
- Maintain stationary, computer and photocopier supplies for the Service team within budget confines
- Be responsible for general clerical / administration duties as needed
- Ensure all work is done promptly and presentation is of high standard at all times to promote and maintain Vertiv's quality image to customers and suppliers
- Coordinate Client Purchase Orders for all after-hours Service calls
- Raise EPOs for Customer Engineers
- Collate & administer timesheets for the review of the Service Operations Manager prior to forwarding to Payroll
- Any other duties as deemed necessary in order to ensure a smooth operation in Services

**You have**:

- 2+ years administration experience
- Strong communication skills with attention to details

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