Executive Assistant

6 days ago

Melbourne, Victoria, Australia Cushman & Wakefield Full time

**Job Title**

Executive Assistant & Team Coordinator
**Job Description Summary**

Executive Assistant & Team Coordinator works closely with internal stakeholders to coordinate systems and processes in the assigned service line/state to ensure the team is able to deliver high standard services to the clients and achieve revenue targets. Executive Assistant & Team Coordinator may perform some Team Coordinator and/or Executive Assistant duties as required.

**Key Responsibilities**:

- Coordinate internal team meetings, video conferences, and external stakeholder engagements.
- Prepare high-quality presentations, reports, submissions, and documentation.
- Maintain professional branding across a suite of team documents nationally.
- Plan and execute client events in collaboration with our internal marketing team.
- Build and maintain strong working relationships with internal and external stakeholders.
- Coordinate internal processes and systems to streamline team operations.
- Track renewals, invoices, and financials to support accurate reporting and forecasting.
- Ensure timely delivery of internal and external communications.
- Monitor and maintain key team workflows and task lists.

**Qualifications & Technical Skills**:

- Minimum 3 years' experience in a senior Executive Assistant or high-level administrative role.
- Real estate industry background is advantageous but not essential.
- Exceptional interpersonal and written communication skills.
- Excellent attention to detail, time management, and the ability to handle competing priorities.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an intermediate level or above.
- Demonstrated ability to work both independently and as part of a team in a fast-paced, dynamic environment.
- Experience with document formatting, office coordination, and team operations.

**What We Offer**:

- The opportunity to work closely with some of the most inspiring leaders in the industry.
- Flexibility in working hours, with the benefit of a consistent onsite team environment.
- Endless opportunities to learn, grow, and shape your career trajectory.
- A supportive and collaborative culture where your impact is valued.
- Enjoy flexibility in your hours while working onsite in a supportive, engaged environment.

**_ We have a vision of the future, where people simply belong._**
- That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but everyday. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. As part of our ongoing commitment to RAP, Aboriginal or Torres Strait Island Islanders are highly encouraged to join us_
- We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us._
- We are committed to keeping you, our workplaces and our client spaces safe & healthy.INCO: "Cushman & Wakefield"

  • Account Executive

    1 week ago

    Melbourne, Victoria, Australia Austcorp Executive Full time

    Largest global IT business in their field- Work with some of the best companies in Australia- Career progression & Self Development opportunitiesThe Company:This organisation are a leading technology business that operate in over 100 countries across the world and have a multibillion dollar turnover. As a world renowned company this business are leading the...

  • Account Executive

    1 week ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Location:- Melbourne- Job Type:- Permanent- Salary:- N/A- Contact:- Adam White**About the company**A technology company established in 2014 in Melbourne, Australia, emerged from the collective vision of a group of engineers and individuals with prior retail experience. Their shared conviction was that harnessing data-driven strategies could revolutionise the...

  • Chief Executive Officer

    5 days ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Chief Executive OfficerCultivating CommunityNot-For-Profit Social EnterpriseImpact Food Systems, Community Gardens and Employment PathwaysAbout the OrganisationCultivating Community is a pioneering not-for-profit social enterprise with 25 years of impact in food systems, community gardens, and employment pathways.Its purpose is to create equitable access to...

  • Executive Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Bt Talent Full time

    Support small executive leadership team.- Work for industry experts and be part of a passionate engaging business.- Opportunity to progress within the property sector if desired.**Summary**This medium-sized global property company is experiencing excellent growth and success across Australia. In light of this growth, a newly created Executive Assistant...

  • Chief Executive Officer

    2 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Chief Executive Officer – Cultivating Community Be among the first 25 applicantsAbout the OrganisationCultivating Community is a pioneering not-for-profit social enterprise with 25 years of impact in food systems, community gardens, and employment pathways. Its purpose is to create equitable access to sustainable green spaces, strong social connections,...

  • Executive Assistant

    7 days ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Global organisation | Support Snr Executives in the commercial team- CBD location | Flexible working arrangements- Dynamic & inclusive team culture | Excellent benefits**Executive Assistant to three Executives within the Commercial team. The global company that's already part of your life**If you're an experienced Executive Assistant, this is a once in a...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Troocoo Pty Ltd Full time

    Support C suite level executive- 8 week temporary assignment with possible extension- ASAP startTroocoo are partnering with a leading global food company within South Melbourne who require temporary support. We are seeking an immediately available, experienced Executive Assistant to join their outcomes focused and collaborative team for an 8 week assignment...

  • Executive Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Executive Assistant / Project CoordinatorJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterExecutive Assistant / Project Coordinator1 day ago Be among the first 25 applicantsJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterGet AI-powered advice on this job and more exclusive...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Executive Assistant / Project CoordinatorJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterExecutive Assistant / Project Coordinator1 day ago Be among the first 25 applicantsJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterGet AI-powered advice on this job and more exclusive...

  • Executive Assistant

    5 days ago

    Melbourne, Victoria, Australia Hays Full time

    Executive Assistant - 6-month fixed term contract - Not for Profit in Melbourne's South East**Your new company**The organisation operates as one of the six Primary Health Networks in Victoria, Australia. Its primary mission is to enhance primary healthcare services for approximately 1.5 million residents in the south-eastern Melbourne region. Funded...