Office Administrator/Accounts Assistant

4 days ago

Melbourne, Victoria, Australia Disability Services Australia Full time

**Job Title: Administrative and Accounts Manager**

**Company Overview**:
leading disability service provider dedicated to enhancing the lives of individuals with disabilities by delivering high-quality care and support services. We are committed to providing a supportive and inclusive environment where employees can thrive while making a meaningful difference in the lives of others.

**Position Overview**:
**Responsibilities**:

- **Support Care Teams**:

- Assist in scheduling appointments, meetings, and consultations for care teams.
- Coordinate communication between care providers, clients, and other.
- Maintain accurate records of client information and care plans.
- **Office Administration**:

- Maintain office supplies inventory and place orders as needed.
- Organise and maintain filing systems, both electronic and physical.
- Assist in the preparation of reports, presentations, and other documents.
- **Accounting and Bookkeeping**:

- Process invoices, payments, and expenses accurately and in a timely manner.
- Reconcile accounts receivable and accounts payable transactions.
- Prepare and maintain financial records and financial statements.
- Assist in budgeting and forecasting processes as directed by management.
- **Client Billing**:

- Generate client invoices based on service delivery and contractual agreements.
- Ensure accuracy and completeness of billing information and resolve any discrepancies.
- Follow up on outstanding invoices and coordinate with clients for timely payments.
- **Compliance and Reporting**:

- Ensure compliance with regulatory requirements and internal policies related to accounting and administration.
- Assist in the preparation of financial reports and audits as needed.
- Collaborate with internal stakeholders to address any compliance issues or concerns.

**Qualifications**:

- Bachelor's degree/ diploma in Business Administration, Accounting, Finance, or related field preferred.
- Previous experience in administrative support, accounting, or bookkeeping roles preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., QuickBooks).
- Strong organisational skills with attention to detail and accuracy.
- Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
- Ability to prioritise tasks, manage multiple deadlines, and adapt to changing priorities.
- Commitment to maintaining confidentiality and professionalism in handling sensitive information.

**Benefits**:

- Competitive salary commensurate with experience.
- Flexible role
- Opportunities for professional development and career advancement within the organisation.
- A supportive and collaborative work environment dedicated to making a positive impact on the lives of individuals with disabilities.

**How to Apply**:
We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted.

**Job Types**: Full-time, Part-time

Pay: $23.00 - $26.00 per hour

Expected hours: 8 - 24 per week

**Benefits**:

- Professional development assistance

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Diploma (preferred)

**Experience**:

- Office administration: 1 year (preferred)
- within disability: 1 year (required)

**Language**:

- English (required)

Licence/Certification:

- Police check (preferred)

Work Authorisation:

- Australia (required)

**Location**:

- Coburg, VIC (preferred)

Work Location: In person

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