Property And Administration Manager

17 hours ago

Melbourne, Victoria, Australia At Full time

A private family office with significant property interests is seeking an experienced and highly organised Property and Administration Manager to join the team.
This role provides a unique opportunity to work across both the corporate office environment and the family's diverse residential and property portfolio.
With deep roots in property and development, the family office manages a wide range of assets – from active development projects through to an extensive passive property portfolio and private residences.
The Role
You will play a key role in ensuring the smooth running of the office and administration functions, while also overseeing the maintenance of multiple private and passive property assets.
This is a varied position that requires both strong organisational skills and a hands-on approach to property and facilities management.
You will not manage any internal team members but play a key role in interfacing with internal management (6 internal executives plus family members) and external service providers.
Key responsibilities include:
Managing day-to-day office operations, including IT coordination, policy and process development, and administrative support for executives.
Coordinating office events, meetings, and ensuring a productive and collaborative workplace.
Overseeing the operations of multiple private residences – including property maintenance, security, vendor management, and readiness for family use.
Providing practical support for the passive property portfolio, including tenant requests, contractor coordination, compliance, and reporting.
Supporting finance and property teams with invoices, reconciliations, and documentation.
About You
You will be a resourceful and proactive professional with experience across office management, facilities management, or property administration.
Ideally, you will bring:
A working understanding of supporting senior executives, ideally in a family office setting.
Strong IT and digital skills, with the ability to maintain company intranet, streamline systems and processes.
Previous experience assisting in managing property assets.
Excellent organisational skills, time management, and attention to detail.
Confidence in dealing with multiple stakeholders, from family members to contractors.
A 'hands-on', solutions-focused approach with the ability to balance strategic tasks and routine duties.
To discuss this opportunity in further detail, please contact Rohan Christie at Kingfisher Recruitment on or apply using the attached link.
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What can I earn as an Administration Manager
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