Property Administrator

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com

The Role

We're currently hiring for a key role that can be offered as either a12-month fixed-term contractor afull-time permanent position, depending on your preference and career goals.

Whether you're seeking the stability of a permanent role or the flexibility of a contract, we'd love to hear from you

We are looking for a detail-oriented Property Administrator to join our Group Enterprise Services division based in Melbourne. You will be responsible for the end-to-end management of lease documentation and data across Toll's property portfolio and for providing administrative support to the Property team as part of the broader centralised property service.

As the Property Administrator, you will:

- Maintain and update tenancy data, critical dates, and lease records in the property management system, ensuring accuracy and compliance with data protocols.
- Create and adapt Excel spreadsheets to support tracking, reporting, and data analysis across the property portfolio.
- Deliver regular and regulatory reporting on lease documentation, expiries, and outstanding matters to meet compliance requirements.
- Act as the primary contact for lease administration queries, manage shared inboxes, and provide general administrative and landlord communication support.
- Manage the full lease administration lifecycle, including documentation, execution, renewals, compliance tracking, and coordination with legal and facilities teams.
- Oversee rent and outgoing payments, review reconciliations, support maintenance and capital works, and manage inspections, insurance claims, and make-good provisions.

About you

To be successful in this role, you will need:

- A property and/or relevant tertiary qualification
- Minimum 2+ years' experience in lease administration within retail, industrial or office sectors
- Strong Excel and property management system skills (Prolease/MRI preferred)
- High attention to detail and commitment to quality
- Excellent planning, organisational and communication skills

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don't meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you're interested in this role but your past experience doesn't align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

To find out more about us visit www.careers.tollgroup.com

You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.
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