Operations And Plans Administration Officer

The key duties of the position include:The Role
The role of the J3 Administration Officer (AO) sits within the J3 Operations and Plans Executive Team at Headquarters Joint Operation Command (HQJOC).
The right candidate will thrive in a dynamic and fast-paced work environment where they can work independently to help deliver HQJOC missions.
To be successful in this role you will need to be outcome-focused with a high level of attention to detail and be able to engage constructively and provide assistance to a range of critical stakeholders.
Demonstrated experience with managing competing priorities and exceptional time management skills are a must.
The AO is part of the J3 Executive Support Team, being a mix of APS and ADF personnel providing direct support to the Director General Operations and Plans (J3).
The AO is responsible for a number of key administrative functions to support the J3, including but not limited to:
Synchronisation of Battle Rhythm calendar
J3 inbox management (DPN and DSN)
J3 personal administration
Finance payments and acquittals for J3
Calendar scheduling (room bookings, invites and confirmations)
J3 Executive Admin inbox support (DPN and DSN)
Objective Workgroup Coordinator (DPN and DSN)
J3 office administration (including stationary orders)
Objective filing and maintenance of structure (DPN and DSN)
Information Management (including distribution of information within the Branch)
Template management
Monitoring of Standard Operating Procedures (SOPs) and Bench Level Instructions (BLIs) and staffing of reviews
An NV2 clearance is essential with 90% of the work required at HQJOC at Bungendore.
NV2 is required to access the work area, NV1 applicants will be considered if found suitable.
About our Team
The J3 Executive Team works at the centre of HQJOC, where current operations are being planned and coordinated - you will have great visibility of current operations and activities, and play a key role in supporting the J3 and the branch coordinate operations.
Headquarters Joint Operation Command (HQJOC)
HQJOC employs the Joint Force to plan, control and conduct operations, activities and actions as directed to meet Australia's Strategic Objectives.
JOC is the critical node in applying Defence capability at the operational level by integrating the efforts of the Joint Force to conduct operations and exercises to meet government aims, deepen Australia's alliances and partnerships, and prepare the Joint Force for future contingencies.
J3 Operations and Plans Branch:
The J3 Branch monitors, integrates and controls the delivery of JOC operations, activities and actions on behalf of CJOPS in order to achieve operational objectives.
This includes:
Coordinate immediate Defence response to crisis;
Ensure timely development of formal orders and lawful instructions that reflect strategic and command guidance in support of operations and crisis events;
Release operational information to support information operations, operational security and consequence management requirements;
Coordinate ADF Joint Effects and targeting for operations; and
Control ADF Operations, Joint Exercises and other relevant activities on CJOPS' behalf.
Our Ideal Candidate
HQJOC is a fast paced and dynamic work environment.
We are seeking an energetic and collaborative person to join the team.
You will need to be highly organised, with highly developed communication skills (written and verbal) and be adept at working within a high-paced team environment.
You will thrive under pressure and have the ability to work in peak periods, and other instances as required.
We are looking for individuals with exceptional organisational skills, able to communicate effectively and work collaboratively.
You will have excellent attention to detail and possess well developed organisational and priority-management skills.
To be successful in this role you will need to:
Use your initiative and solve problems
Complete tasks, plan, and coordinate business priorities
Successfully develop and implement Branch administrative procedures
Work collaboratively in a team-based environment
Actively participate in, and contribute to, team and organisational objectives
Be an excellent communicator who can liaise with a range of internal and external stakeholders
Have experience in providing secretariat support coordinating briefing packs, writing minutes and supporting the coordination across the Command
Be self-motivated, pro-active, organised, and enjoy being part of a team
Have good judgement.
EligibilitySecurity Clearance:
Applicants must be able to obtain and maintain a security clearance at "Negative Vetting Level 2".
Getting to know the Department of DefenceThe Department of Defence employs around 18,000 Australian Public Service (APS) employees.
Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job.
Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work.
Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few.
We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce.
To find out more about a career with Defence please visit