Legal Administrator

2 weeks ago

Melbourne, Victoria, Australia Hickory Full time

POSITION OVERVIEW
Hickory is seeking a proactive and detail-oriented Legal Administrator to join our dynamic legal team. This part-time role (2-3 days per week) offers the opportunity to transition into a full-time maternity leave cover in 2026. You'll work closely with the General Counsel and Senior Legal Counsel, with some support to our Commercial Manager, and will play a pivotal role in supporting legal operations across the business.
WHAT HICKORY CAN OFFER
Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.
Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle.
Premium End-of-Trip Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities.
Modern Office Environment: Immerse yourself in a unique working environment within a state-of-the-art office building.
CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more.
RESPONSIBILITIES
Manage the legal inbox, triage requests, and allocate matters with relevant context.
Maintain document integrity by saving emails and attachments in our document management system (M-Files) with accurate metadata.
Oversee the contract library and ensure compliance tracking.
Conduct preliminary contract reviews and prepare documents for execution.
Coordinate legal briefs and manage court filing deadlines.
Assist with trial preparation and litigation support.
Ensure building licences are obtained and up to date.
Support annual policy reviews and manage ASIC-related tasks.
Maintain registers for contracts, licenses, policies, and claims.
Assist with performance security processes and insurance renewals.
Manage insurance claims.
Distribute insurance certificates and coordinate project documentation.
Schedule meetings, manage calendars, and prepare agendas/minutes.
Support legal training sessions and due diligence activities.
Provide general administrative support to the legal team.
TO BE SUCCESSFUL IN THE ROLE
Proven experience as a paralegal or legal administrator, ideally in construction or property development.
Strong ability to manage multiple stakeholders and lawyers with professionalism.
Experience in contract administration and document management systems (e.g., MFiles).
Tech-savvy with exposure to legal tech and e-discovery tools.
Excellent calendar and meeting coordination skills.
A proactive problem-solver with strong attention to detail and initiative.
Submit your CV today. Due to the volume of applications, only successful applicants will be contacted - thank you for your understanding.
Seniority level
Entry level
Employment type
Part-time
Job function
Legal
Industries
Construction
#J-18808-Ljbffr

  • Legal Administrative Assistant

    1 week ago

    Melbourne, Victoria, Australia Legal People Full time $104,000 - $130,878 per year

    About the role This is a fantastic opportunity for an enthusiastic and motivated individual to kick-start their career as a Legal Administration Assistant with a highly regarded family law firm. In this role, you'll provide administrative support to a team of Solicitors and Paralegals, assist with Reception duties, and benefit from ongoing training,...

  • Legal Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Legal People Full time

    Interesting, varied and rewarding role.- Well established and highly regarded Law Firm- Positive, friendly and supportive team.Exciting new opportunity for an experienced and motivated Legal Assistant/Secretary to join a well-established and highly regarded Melbourne Law Firm and become an integral member of a friendly, supportive and cohesive team.Providing...

  • Legal Assistant

    1 week ago

    Melbourne, Victoria, Australia Legal People Full time

    Interesting, varied and rewarding role.- Well established and highly regarded Law Firm- Positive, friendly and supportive team.Exciting new opportunity for an experienced and motivated Legal Assistant/Secretary to join a well-established and highly regarded Melbourne Law Firm and become an integral member of a friendly, supportive and cohesive team.Providing...

  • Legal Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Legal People Full time

    Varied and autonomous role- Working from home flexibility| Start in the New Year- Support a Partner on a 1:1 basis**It's all about you...**This is a rare opportunity for an experienced and motivated Legal Assistant to join this highly regarded law firm and further develop their career in Litigation (Government, Planning & Environment) law.If you enjoy a...

  • Legal Secretary

    2 weeks ago

    Melbourne, Victoria, Australia Legal People Part time

    Support a Partner on a 1:1 basis - flexible working arrangements- Friendly, down to earth and supportive team culture- *Exclusively listed with Legal People***It's all about you...**Our client is a leading and highly respected mid-tier law firm and there is no better time than now for an experienced legal secretary to take up this rare part-time opportunity....

  • Legal Assistant

    1 week ago

    Melbourne, Victoria, Australia Legal People Full time

    Exceptional career opportunity- Friendly, supportive and positive team culture- Attractive salary package. Excellent benefitsExciting career opportunity now available for an enthusiastic and team focussed Legal Assistant to work close to home in a highly regarded and leading Personal Injury Law Firm.Primarily you'll be responsible for providing comprehensive...

  • Legal Secretary

    1 week ago

    Melbourne, Victoria, Australia Legal People Full time

    Flexible hybrid working arrangements- State of the art offices. Great CBD location.- Top market salary. Attractive benefits.This is an exceptional opportunity for a self-motivated and team focused legal assistant/secretary to secure this exciting role where you'll be able**to use your initiative and be actively involved in all aspects of a busy...

  • Legal Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Legal People Full time

    Friendly, supportive and down to earth team culture- Long-standing and highly regarded Plaintiff Law Firm- Excellent salary package & employee benefitsExciting opportunity for a motivated and career minded Legal Assistant to consolidate their career in a growing and highly regarded Plaintiff Law Firm.Providing secretarial and administrative support to...

  • Legal Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Legal People Full time

    Well established, highly regarded and growing Law Firm- Excellent career prospects. Great support and mentoring.- Attractive salary and benefits.Great opportunity for a motivated and team focussed Legal Assistant to work close to home and consolidate their career in a highly regarded and well established Law Firm in Box Hill.**Assisting a friendly and...

  • Legal Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Legal People Full time

    Flexible/hybrid working options- Friendly and supportive team culture- Attractive salary packageExceptional opportunity for a talented, motivated and experienced Legal Assistant to work close to home in a well established and thriving boutique Family Law Firm located in Hawthorn East.***In this role you will primarily be responsible for providing secretarial...