Project Administration Assistant

1 week ago

Brisbane, Queensland, Australia Jobs360 Full time

Join to apply for theProject Administration Assistantrole atJobs360.
Dayshift
Clark Office-based
Health and Dental Insurance
Responsibilities
Review and verify invoices, ensuring the date and receipt of goods align with project documentation (e.g., site diaries, purchase orders).
Confirm quantities and rates against purchase orders or related project correspondence.
Accurately assign project-specific codes to invoices, ensuring proper allocation to the correct project, budget line, and cost category.
Generate purchase orders where necessary, ensuring all invoices are correctly coded and ready for approval.
Submit batches of invoices to the relevant Cadet or Contracts Administrator (CA) for review and approval.
Concrete Usage and Billing Tracking
Review concrete invoices for accuracy, cross-checking rates, quantities, surcharges, and invoices against pour plans or mud maps.
Maintain and update the concrete register for each project, ensuring accurate tracking of forecasted vs. actual concrete quantities.
Monitor additional charges such as wastage, testing, levies, and surcharges.
Collaborate with the Contracts Administrator to track concrete usage and resolve any discrepancies between invoiced and received quantities.
Payment Schedule Management
Manage the creation and distribution of payment schedules on a monthly basis, ensuring alignment with project cash flow.
Upload payment data and related documents into the Procore system for tracking and reporting.
Skills and Qualifications
Strong attention to detail and accuracy in invoice coding across multiple projects.
Exceptional organizational and time-management skills to handle coding and financial tasks across several projects simultaneously.
Proficiency in using Procore or similar project management systems.
Excellent communication and collaboration skills with the ability to work across teams and projects.
Previous experience in construction administration is preferred, but not required.
Work Setup
Onsite: Philexcel, Clark
Hours: Monday to Friday, 6:00 AM - 3:00 PM
ShoreXtra Perks
Free barista-style coffee
Free parking and jeepney services
Highly engaged team
Unlimited potential for growth
Challenging role
Fun and family-oriented working environment
Bronze Level Referral Bonus
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Human Resources
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