Project Administrator

2 weeks ago

Brisbane, Queensland, Australia Add Staff Full time

Our client is a National industry leader providing their customers with exceptional electrical, telecommunications and AV Technology services across the commercial and industrial sectors. Their specialist team is passionate about deliver high quality solutions and building an industry leading reputation.

The Southern QLD Correctional Division is currently seeking a highly motivated Project Administrator to join the team. Reporting to the Project Director, this is a diverse position and best suited to an administrator with experience in the construction industry.

**Primary Objective**

This role's primary purpose is to successfully support and co-ordinate all site related aspects to ensure completion of the project in accordance with the Client's expectations and within (or exceeding) all quality, safety, environmental, time, profit and project business plan objectives.

Day to day responsibilities for this role will include:

- Assist whole of Project Team with day to day administrative tasks as required
- Schedule regular meetings and record/minute meeting and decisions (e.g. assigned tasks and next steps)
- Break projects into doable tasks and set timeframes and goals and update workflows
- Collate weekly timesheets and tracking of manpower hours
- Prepare and provide documentation to internal teams and key stakeholders
- Preparation and maintenance of site safety and equipment registers
- Document Control (Aconex)
- Provide general project and HSEQ administrative support, including preparation for new starters for commencement on site
- Procurement - resources, like equipment and material including retrieving CapEx quotes and submissions and tracking of orders
- Retrieve necessary information (e.g. user/client requirements and relevant case studies as necessary)
- Track expenses and inventory, maintain plant and equipment registers
- Assist Project Team to monitor 1 and record project progress and assist in potential issues
- Support quality controls system implementation to ensure deliverables meet requirements
- Assist measurement of and report on project performance
- preparing monthly reporting statistic's
- Act as the point of contact for all participants
- Obtain and prepare quotes, process orders and invoices
- Onboarding new team members
- Ad hoc administrative support as required

**Benefits**

This is permanent, full time career opportunity with a leader in the industry. Salary package will be negotiated based on experience.

Enjoy a positive working environment with an industry leader offering long-term career opportunity within an expanding organisation, offering career development.

You will also hold the following experience, skills and attributes:

- Previous demonstrated experience (minimum 2 years) in a Project Administrator role
- Advance level Microsoft Office
- Excellent communication both written and verbal
- Ability to work autonomously
- High level organisational and time management skills
- Team player
- High level attention to detail
- Previous experience with construction would be advantageous

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