Contracts And Program Support Officer

OverviewThe Department of Justice and Community Safety (the department) is seeking a Contracts and Program Support Officer to provide a critical role within Workforce and Aboriginal Outcomes.About The RoleThe role of Contracts and Program Support Officer is vital in ensuring the Aboriginal support functions and contracts that sit over the prison network are maintained.
This position is crucial in ensuring the smooth delivery of cultural programs, compliance with reporting obligations, enhanced coordination of increased service and operational demands, and operational support.ResponsibilitiesWork collaboratively with key service partners, including other teams in Corrections Victoria to identify and respond to issues and risks that affect Aboriginal programs and service performance.Manage the procurement process and contract monitoring and reporting for all Aboriginal services and programs within the Aboriginal and Workforce Outcomes division.Undertake quality assurance processes to ensure that documents are of a high quality including reports, letters, and other documentation so as to achieve consistency of quality, professionalism and relevance of responses.Work with Microsoft programs, PowerBI, departmental databases including Oracle and Zycus for reporting and contract management such as identifying and correcting gaps and reporting on contract progress and compliance.Be able to manage projects under limited direction.Apply agreed business plans, policies and procedures to all corporate services tasks.Oversee invoice payment and month end processes including accruals, month end journals, reports and briefings.Manage procurement activities for the division including liaising with relevant stakeholders.Ensure compliance with relevant procurement policies and guidelines as required for the department.Monitor and manage items in Zycus for the division to ensure compliance.About The Business UnitThe Department of Justice and Community Safety provides a range of government programs and services which focus on improving community safety, victim services, regulatory services and crime prevention, and building strong collaboration across the justice system.
Corrections Victoria's vision is for Safer Prisons, Safer People and Safer Communities.
Our mission is to create a safer, smarter corrections system with a skilled and supported workforce, that enables people in our care to make better decisions.
Corrections Victoria operates Victoria's adult prison system, and supports services including 11 public prisons, one transition centre, and oversight of privately operated prisons.
The division leads the design, development, implementation and monitoring of Corrections Victoria policies, programs and services aimed at reducing the over-representation of Aboriginal people within the Victorian correctional system and manages initiatives related to the Safer prisons, Safer People, Safer Communities reform agenda.
The Aboriginal Operational Strategic Supports team within the division handles policy, contracts and procurement, governance and secretariat functions and planning and reporting for key programs and services.QualificationsDemonstrated expertise in providing specialist administrative and corporate support.Demonstrated ability to undertake complex procurement activities.Demonstrated ability to undertake contract reporting and evaluation.Experience in procurement and contract management including contract monitoring, reporting and evaluation is desirable.Experience working with Aboriginal Community-Controlled Organisation or similar service providers is desirable.How To ApplyPlease click the Apply button on this advertisement.
Applications should include a resume and covering letter.
Attachments can be uploaded in .
doc, .
docx, .
pdf, .txt or .rtf formats.The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please contact the person listed on this advertisement.Important InformationCHILD SAFE STATEMENT OF COMMITMENT: The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people.
We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality.
Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon.
We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.Seniority levelMid-Senior levelEmployment typeContractJob functionProject Management and Information TechnologyIndustriesGovernment Administration
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