Executive Assistant

3 days ago

Melbourne, Victoria, Australia Sharp And Carter Full time

Executive Assistant – Investment Coordination
Temporary Full-Time | Complex, High-Visibility Role
We are seeking a proactive, highly organised
Executive Assistant
to support a high-performing Investment team within a large, listed corporate environment.
This is a broad, business-critical role that goes well beyond traditional EA responsibilities. You will be the central point of coordination for executive-level meetings, board-related activities, and team administration across a significant national asset portfolio.
Key Responsibilities
Executive and Stakeholder Support
Manage complex calendars and coordinate meetings involving internal stakeholders and external partners
Liaise with senior leaders, executive assistants, and board-level contacts to manage scheduling and logistics
Monitor a shared team inbox, triaging requests and communications appropriately
Board and Meeting Coordination
Coordinate regular and ad hoc meetings, internal governance meetings, and board site tours
Prepare and distribute agendas, minutes, and action items
Support the creation of high-quality documents and presentations for senior stakeholders
Administration and Systems Oversight
Manage access and content updates for the portal (SharePoint-based)
Oversee expense processing and supplier invoices
Assist with the preparation and coordination of showcases and key team events
What We're Looking For
Demonstrated experience as an
Executive Assistant
, preferably within a listed or corporate environment
Proven ability to manage complex scheduling, stakeholder communication, and high-quality document preparation
Strong attention to detail and professional presentation standards
Confident working across all levels of an organisation, including board members and external partners
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, PDF tools)
Experience with SharePoint or Diligent is advantageous
A proactive, solutions-focused mindset and strong organisational skills are essential
Why Join?
Be a key player in a high-performing team, supporting strategic partnerships and governance activity
Enjoy variety and visibility in a role that touches multiple parts of the business
Temporary position (potential to convert to permanent) in a collaborative and respected corporate environment, based in Melbourne

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