Executive Assistant

Apply
- ** Job no**: YEPHR
- ** Category**: People, Performance & Culture

**Acknowledgement of Country**:
Hostplus acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past, present and emerging.

**About us**:
At Hostplus, we passionately provide our over 1.6 million members with the best possible service; constantly looking for new ways to deliver better value while helping members get the most out of their super. We are inspired to help our members achieve greater security for their future and ensure they retire with dignity.

Your role at Hostplus will give your career meaning, whether you're in marketing, financial advice, Operations or any of our other divisions - you'll be contributing to ensuring our members retire with the best possible outcomes, and what better feeling is there than knowing your role helps someone to retire with dignity and security?

**About the role**:
As an Executive Assistant your role provides day to day assistance and support to two Group Executives in four key areas: diary and calendar management, preparation of board reporting, information management, record keeping and operational reporting and project support. This role will also work as part of the EA team to support the CEO office and other Group Executives when required.

**Key Responsibilities**:

- Acting as the central point for the Group Executives, creating an environment in which the GE's office is approachable, professional, and highly effective
- Managing all requests for the GEs including management of appointments, active management of the day to day running of the department, deliverable tasks and administration, prioritisation of all internal and external communications and direct enquiries
- Responding to information requests from stakeholders both inside and outside the business, including processing invoices, ordering digital cab changes and coordinating responses on a wide variety of critical business documents
- Management of the GEs Outlook into calendar and inbox
- Assist with the organisation of meetings for the GEs and taking minutes where required
- Preparing correspondence and responses for the GE's signature working as needed with the leadership team
- Preparation and distribution of papers for Board Meetings and Committee Meetings
- Maintain filing system and records management on behalf of the GEs
- Provide assistance with budget tracking
- Reception relief where required, for example over lunchtime periods, and during planned and unplanned absences of the receptionist

**About you**:

- You will have demonstrated experience as an EA to a Senior Executive and ideally within the financial services industry
- Ability to multitask and prioritise tasks with strong attention to detail
- Well-developed organisational skills and exceptional time management skills
- Great verbal and written communication skills
- Professional discretion and maintain confidentiality
- Strong rapport building skills with the ability to develop relationships at all levels of the organisation and with external stakeholders
- Proven ability to work proactively and independently and to self-direct work with the ability to manage ambiguity and to make sound judgments
- A proactive, enthusiastic team player with a result and deadline-oriented focus
- Willingness to undertake a wide range of tasks to ensure achievement of required results

**Why work for us**:
Our employees are passionate about what we do and are proud to be part of an organisation which helps everyday Australians achieve a brighter future. We value diversity of thought and have an open & flexible workplace. Some industry leading benefits we offer include:

- 15% superannuation.
- Access to subsidised financial advice.
- Salary packaging.
- Hybrid working arrangements, work remotely & in the office.
- Excellent EBA conditions eg: paid parental leave, long service leave at 5 years, additional leave over Christmas shutdown.

**What next**:
If you are interested in this opportunity, please follow the prompts to formally apply.

We are passionate about creating an inclusive workplace that promotes and values diversity. We believe diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our members, and the communities we operate in.

**We Care**: We care about our work, our clients and colleagues.

**Better Together**: We've got each other's backs, and we never walk alone.

**Go For it**: We are optimistic, and we focus on solutions, not problems.

**Keep it real**: We are honest, genuine, straightforward and transparent.

**Be Proud**: We are proud of who we are and the work we do every single day.