Corporate Secretary

2 weeks ago

Ballarat, Victoria, Australia Central Highlands Water Full time

**Corporate Secretary**

**Classification **Executive Management Contract

**Team, unit **Managing Directors Office

**Division **Executive Management

**Work location **Learmonth Road, Ballarat

**Employment type **Up to Full-time Hours, Permanent

Flexible options available: part-time work, purchased leave, varied start and

finish times, working from alternate locations and -day fortnights

**Position reports to **The Corporate Secretary reports to the Managing Director. The Corporate

Secretary also has a responsibility to the Chair of the Board.

**Direct reports **Nil

**Our Values**

Our vision: _Our Water - Our Customers - Healthy Living _

Our mission: _Together, we provide quality water and wastewater services, safely, efficiently and sustainably to _
- communities in the Central Highlands Region _

Our values: _Integrity Teamwork Leadership Care**Organisational Environment**

At Central Highlands Water (CHW) '_Safety is Everyone's Priority_. We are committed to the safety of our people,
customers and the community we serve and have a zero tolerance towards bullying, harassment or violence within
the workplace.

We have an inclusive workplace that embraces diversity and difference. We believe all jobs can be worked flexibly
disability, LGBTIQA+ and people from different cultural backgrounds.

We support and encourage employees' continuous professional development. Employees are supported in keeping
informed of current industry best practice and are encouraged to take an active personal interest in staying up to
date with professional practices, standards and latest trends.

We believe that everyone has the capability to demonstrate leadership, regardless of their formal level of authority.
We expect all team members to focus their efforts on developing and displaying the leadership behaviours defined
in our Leadership Capability Framework.

**Purpose**

The purpose of the Corporation Secretary role is to support Central Highlands Water Board to meet its compliance

obligations under the Water Act (Vic), Public Administration Act (Vic) and all other relevant legal and

policy obligations. The purpose of this role is to also ensure that the Board of Directors has the proper advice and

resources to discharge its fiduciary duties.

The role is accountable for providing:

- Proactive legal and governance advice to the Board, Board Chair and Managing Director;
- A high performing Corporate governance program and structure;
- Corporate Secretary support services to the Board and all Committees; and
- Organisational legal and corporate governance advice, awareness and leading improvements.

This position contributes to the management of the organisation as a member of the Senior Leadership Team

to enable the realisation of our vision of delivering for our region and our future. The key strategic outcome

is to ensure that the organisation is well equipped to make informed and defensible decisions.

**Key Duties/Responsibilities**

As Corporate Secretary, you will have overarching responsibility to:

- Deliver outstanding quality and informative internal management and board reports for superior decision

making.
- Assist the Board Chair and committee chairpersons and the Managing Director in the conduct of meetings

and their directorial and governance obligations and responsibilities
- Support to Board, Committees and Executive meetings:

- Attend meetings and take the minutes and execute administration of meetings
- Responsible for standard items (e.g. agendas, minutes, matters arising, calendars)
- Responsible for quality of papers (review of content) and oversight of the compilation and

dissemination of meeting packs
- Responsible for the oversight of effective scheduling, logistics and communication of meetings

throughout the organisation
- Responsible for reviewing the Monthly Board Business Performance Report
- Facilitate ad-hoc committees and working groups
- Responsible for the corporate governance program/structure design, implementation, maintenance and

enhancements, i.e. documents, policies and procedures (e.g. delegations manual, charters and directors'
handbook);
- Lead the induction program for new Directors including the development and maintenance of induction

information packs/handbook;
- Responsible for the Board & Board Sub Committees performance reviews and overall board evaluation

including monitoring and reporting of improvement action plans;
- Responsible for the development and maintenance of the Board skills matrix and its sub-committees;
- Managing board and executive events, including strategic planning workshops, stakeholder engagements

and field trips;
- Responsible for the management and support of the Board Sub Committees;
- Responsible for other duties related to the corporate administration of Central Highlands Water including

but not limited to:
o Directors' interests
- Director appointments, induction, reappointments, resignations
- Directors' train

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