Redevelopment Project Administrator

**Redevelopment Project Administrator**
**Fixed Term - Full Time (6 years)**
**(80 hours per fortnight including ADO)**

**About Grampians Health**

Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing workforce and community needs, for the long term.

This partnership follows years of strong collaboration and close partnerships between the four health services. Together, we will deliver better healthcare, enhance services and advance careers, closer to home, now and into the future.

A career with Grampians Health means you are connected and are part of a team providing quality healthcare to rural and regional communities.Our communities are diverse - as is our workforce, with expert clinical staff from across the world choosing to live and work in our beautiful region.

Grampians Health provides acute, maternity, mental health, allied health, aged care, administration and support services. This means your career will be as diverse and rewarding as you strive to be.

**About the role**

Ballarat Health Services (BHS) is undergoing $541.6 Million redevelopment of the Ballarat Base Hospital. The redevelopment will deliver a new emergency department, a women and children's hub, state-of-the-art theatre suite and an extra 100 inpatient and short stay beds. A new and expanded critical care floor will bring together operating theatres, procedure rooms, an expanded intensive care unit, endoscopy suites and consulting rooms - delivering capacity for an additional 4,000 surgeries every year.

Once completed, the upgraded hospital will have the capacity to treat at least 18,000 more emergency patients and an extra 14,500 inpatients per year

The redevelopment will be completed over multiple stages. Construction of the final stage is expected to be completed in 2027.

**The principal function of this role is to provide administrative support in facilitate the planning and delivery of the Ballarat Base Hospital Redevelopment.**

The Redevelopment Project Administrator will provide a comprehensive range of high level project related administrative support tasks, including management of electronic files and records, develop design comments registers, track financial expenditures, financial administration of quotations through the defined project processes, assist with procurement of minor works and equipment, manage the receipt and upload of as built documentation, assist with defects management, provide administrative support during the Defects Liability Period.

**Qualifications and Experience**
- Qualifications in project or administration management would be an advantage.
- Demonstrated experience providing a broad range of administrative and project support services.
- Experience working within health, engineering or construction would be an advantage.

**Technical/Professional Knowledge and Skills**
- High level of expertise using Microsoft suite and basic understanding of SharePoint.
- Previous experience using an electronic document management system (e.g. Aconex) would be advantageous.
- Demonstrated ability to research, design and develop tasks and activities for themselves and others.
- Establishing courses of action for self and others to ensure that work is completed efficiently.

**Work environment**
- The primary work environment will be in a tenanted office facility near the Ballarat Base Hospital.
- Some work activities will be undertaken within the Ballarat Base Hospital precinct.

**Personal Attributes**
- Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
- Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
- Work Standards: Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
- Stress Tolerance: Maintaining stable performance under pressure or opposition (such as time pressure or job ambiguity); handling stress in a manner that is acceptable to others and to the organisation.

**Interpersonal skills**
- Building Strategic Working Relationships: Developing and using collaborative relationships to facilitate the accomplishment of work goals. Strong interpersonal skills and demonstrated ability to communicate with a diverse range of stakeholders including staff, media and external organisations.
- Negotiation: Effectively exploring alternatives and positions to reach outcomes that gain the support and acceptance of all parties.
- Communication: Clearly conveying information and ideas through a