Capital Development Project Coordinator

2 weeks ago

Ballarat, Victoria, Australia beBeeAdministrative Full time $80,000 - $115,000

Project Coordinator for Capital Development

About the Role

We are seeking a skilled Project Coordinator to provide administrative support in facilitating the planning and delivery of the Ballarat Base Hospital Redevelopment.

The successful candidate will provide a comprehensive range of high-level project-related administrative support tasks, including management of electronic files and records, developing design comments registers, tracking financial expenditures, financial administration of quotations through defined project processes, assisting with procurement of minor works and equipment, managing the receipt and upload of as-built documentation, and assisting with defects management.

Key Responsibilities:

  • Manage electronic files and records
  • Develop design comments registers
  • Track financial expenditures
  • Assist with procurement of minor works and equipment
  • Manage the receipt and upload of as-built documentation
  • Assist with defects management

Requirements:

  • Qualifications in project or administration management would be an advantage
  • Demonstrated experience providing a broad range of administrative and project support services
  • Experience working within health, engineering, or construction would be an advantage

Skills and Qualifications:

  • High level of expertise using Microsoft suite and basic understanding of SharePoint
  • Previous experience using an electronic document management system (e.g. Aconex) would be advantageous
  • Demonstrated ability to research, design, and develop tasks and activities for themselves and others
  • Establishing courses of action for self and others to ensure that work is completed efficiently

Work Environment:

The primary work environment will be in a tenanted office facility near the Ballarat Base Hospital.

Personal Attributes:

  • Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive
  • Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures
  • Work Standards: Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed
  • Stress Tolerance: Maintaining stable performance under pressure or opposition (such as time pressure or job ambiguity); handling stress in a manner that is acceptable to others and to the organisation

Interpersonal Skills:

  • Building Strategic Working Relationships: Developing and using collaborative relationships to facilitate the accomplishment of work goals. Strong interpersonal skills and demonstrated ability to communicate with a diverse range of stakeholders including staff, media, and external organisations
  • Negotiation: Effectively exploring alternatives and positions to reach outcomes that gain the support and acceptance of all parties
  • Communication: Clearly conveying information and ideas through appropriate channels

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