Executive Assistant

7 days ago

Melbourne, Victoria, Australia The Royal Melbourne Hospital Full time

-Location: Melbourne | Northern Metropolitan
Job type: Full time
Organisation: The Royal Melbourne Hospital
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 70183

**EA to Chief Medical Officer (CMO) and Director Medical Services (DMS)**
- ** Be part of a supportive and inclusive team-based workplace culture**:

- ** Full Time permanent role, with monthly ADOs and Salary Packaging options**:

- ** Enhance your EA skills within a leading Victorian health care service**

Use your excellent forward planning and organisational skills to provide confidential and effective executive assistant and administration support to the
- ** Chief Medical Officer (CMO) and Director Medical Services (DMS).**
- With previous experience working at an executive or board level, we are seeking an experienced EA with a confident can-do attitude. This role will suit someone capable of managing a range of responsibilities while maintaining sensitive information with integrity and confidentiality.

**About you**

You are a friendly, articulate and collaborative person. Someone who enjoys being a true partner to the senior leaders you support. You thrive working in a fast paced environment while maintaining high levels of discretion and professionalism. You are a motivated self-starter with excellent time management skills and the ability to anticipate and navigate changing needs and problem solve to ensure both the Executive and Director are always briefed and prepared.

**Key Responsibilities**

Covering all aspects of traditional executive assistance, you will be proactive in your approach to ensure the Executive and Director excel in their day to day operations.
- Effective diary management, preparation of agendas, and document management
- Management of calls and responses to internal and external stakeholders as required
- Prep for meetings and prepare and distribute board packs and associated activities for Board and Committee meetings
- Client management & liaison, ensuring the smooth handling of stakeholder queries
- Able to work collaboratively with other Executive EA's, leaders and staff across the organisation

**Skills/Experience**
- Previous experience in an EA position
- Excellent MS Office skills
- Excellent interpersonal and communications skills
- The ability to demonstrate initiative and attention to detail
- Culture fit is essential. We are a value driven organisation, and we seek an approachable, adaptable, and collaborative individual to join us in our busy ever-changing environment.

**Our Commitment to You**:

- We are a values-based organisation where we put great emphasis on putting people first, leading with kindness and achieving excellence together.
- Enjoy an environment that is stimulating, provides the opportunity for professional development, and the rewards of contributing to really make a difference.
- Comprehensive Health & Wellbeing Programs including; Staff Gym, peer support program and Employee Assistance Programs

**Interested?**
- If this opportunity excites you and you have the right foundational experience and qualifications, we encourage you to apply.
- We will be shortlisting applicants for interviews immediately. Don't delay

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