Events Coordinator

1 week ago

Sydney, New South Wales, Australia Charterhouse Full time

**1 x Events Coordinator**
- **Day rate: $500 - $600 + super**:

- **6 month contract**:

- **Sydney, CBD - Full time in the office**

Our client, a leading Financial Services organisation is seeking for a temporary events coordinator to join their team at their gorgeous, state of the art offices in the heart of Sydney CBD.

**Role responsibilities**:

- Lead event initiatives in region, partnering with lines of businesses, marketing and functions to develop impactful programs aligned to business strategy
- Manage the end-to-end process of event planning, ranging from event briefs, research, approvals, invitee & speaker management, venue set-up, event design, onsite support, production management, budget management and post-event analysis
- Manage external vendors and venues on all event-related matters
- Effectively manage corporate hospitality and ticketing - working directly with ticketing vendors and recording of ticketing through a global ticketing portal for audit purposes
- Manage and keep track of event budgets with a view to cost efficiency
- Adhere to internal policies and procedures with regards to reporting activities and spend, compliance regulations, approval processes and ensuring appropriate documentation is in place
- Accurately maintain Events database which includes event metrics, budgets, invoicing, ticketing and event collateral.

**Skills & Experience**:

- Degree in Events, Business Administration, Marketing, Communications, Hotel Management, or a related degree will be highly regarded
- Minimum 5 years of experience in event planning and management/execution, preferably in the financial services industry
- Excellent English oral and written communications skills with a high level of attention to detail. Proficiency in an additional language would be an advantage
- Excellent Microsoft Office skills including Word, Excel and PowerPoint, and must be savvy with technology
- Strong problem-solving, analytical and project management skills
- Ability to confidently lead and manage events on an end-to-end basis
- Strong focus on organisation and process
- Negotiate contracts and agreements with vendors and suppliers to secure favourable terms and ensure cost-effective solutions.
- Ability to work independently as well as part of a collaborative team.
- After-hours work and travel may be occasionally required

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