Executive Assistant

Overview
Premier Retail is an iconic Australian retailer and owns two of the most exciting and fastest-growing retail brands, Peter Alexander and Smiggle.
Our stores now stand on some of the most famous high streets and popular shopping centres around the world.
Premier Retail operates over 450 stores and employs more than 5,000 team members across Australia, New Zealand, Singapore, Malaysia, Ireland, and the United Kingdom.
Our team is focused on delivering great service to our customers and bringing new product offerings to life.
About the Role
Are you a proactive and highly organised individual who thrives in a fast-paced environment?
We are seeking an
Executive Assistant & Operations Support
to provide vital administrative and operational support to our executive leadership team across People & Culture, Retail Operations and Finance.
In this critical role, you'll act as a trusted partner to our executives, helping them stay focused on strategic priorities while ensuring their daily responsibilities run smoothly.
You'll also collaborate closely across business units and support key operational activities such as conference planning, travel management, and office coordination.
Key Responsibilities
Administration Support
Prepare high-quality documents, presentations, and reports, including monthly board reports
Manage incoming emails and correspondence, prioritising urgent matters
Coordinate meetings, including room bookings and catering arrangements
Coordinate cross brand and department deliverable including board papers, incentives, service awards
Print and distribute daily/weekly sales reports and statistical information
Organise conferences, workshops, and special events
Maintain confidentiality in handling sensitive information and records
Support ad-hoc projects for the leadership team
Diary Management
Proactively manage executive calendars, optimising time and ensuring all commitments are scheduled
Conduct regular diary planning meetings to anticipate and prepare for upcoming events
Travel & Team Support
Provide administrative support to executives and their teams
Book and manage domestic and international travel
Ensure all travel arrangements are accurate, and documents (passports, visas) are current
Prioritise tasks, manage costs, and ensure accurate record-keeping
Assist with preparation of Operations Manuals and presentation materials
Partner with Retail and L&D teams to support planning and execution of annual conferences
Manage conference budgets, vendor coordination, and deadline tracking
Office Coordination
Oversee day-to-day office operations
Maintain efficient office systems and procedures
Understand company processes to support effective departmental operations
About You
Have 5+ years' experience supporting senior executives or in high-level administrative roles
Strong skills in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
Calendar, travel, and inbox management
Meeting preparation and follow-up
Strong communication and interpersonal skills
High level of discretion and confidentiality
Understanding of retail operations and key seasonal calendars
Excellent time management and attention to detail
Ability to multitask and prioritise in a fast-paced environment
Proactive, adaptable, and solutions-focused
Generous staff discount and access to our sample sales
Central office location based on St Kilda Rd, with direct access to the picturesque Fawkner Park
Work closely within a high performing, supportive and collaborative environment
Engage in continuous learning and development programs to enhance your skills and foster personal and professional growth
Coffee lover?
Indulge in daily subsidized coffee and food options at our onsite café
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