Executive Assistant

2 weeks ago

Melbourne, Victoria, Australia Beaumont People Full time

Executive Assistant
- NFP Association
- Immediate Start
- Executive Assistant
- NFP Member Association
- Temporary role ongoing for 6-8 weeks
- **Immediate start**:

- M- F role FT in the office based in Collingwood VIC 3066
- $40-47+super p/h

**About the Company**
A progressive Not-for-Profit membership organisation, they help music creators get paid for their work and give people easy ways to legally play and copy music. They pride themselves on an inclusive, diverse, and respectful culture with a collaborative, supportive, positive approach to work.

**About the Role**
You will be responsible for providing executive support to a busy membership manager along with supporting the wider executive team. You will manage all administrative tasks, and assist with office management, event coordination, and travel arrangements for the wider team.

This is an excellent opportunity to be part of a vibrant, collaborative, and supportive team.

**About the Person**
You will be people-oriented, warm, friendly, proactive, and solution-focused, and provide confidence in those you are supporting. You will have excellent interpersonal skills and strong attention to detail, can juggle multiple priorities, and have the ability to work both independently and collaboratively.

**Duties include but are not limited to**:

- Diary, calendar, inbox, and travel management for the Membership manager and other Executives as needed
- Assistance with event coordination where possible
- Liaise with internal & external stakeholders
- Go-to person for the office of Melbourne and key liaison for facilities management contractors
- Provide Administrative support to other functional teams of the business
- Maintain and manage general office supplies and ad-hoc tasks.**To be successful you will have**:

- Experience in an EA, Team Assistant, or office manager role
- Taking initiative, forward-thinking, pre-emptive & always a step ahead
- Highly experienced in diary and travel coordination for multiple individuals
- Highly organised with the ability to manage multiple priorities
- Excellent attention to detail with a structured and organised approach
- Exceptional written and verbal communication
- Excellent stakeholder management and engagement skills with the ability to speak to high-profile individuals
- Tech-savvy with experience using CRM systems, MS Office Suite, teams, and Concur.

This is an excellent opportunity to join a professional, influential, and dynamic NFP that is advancing the Arts community.

If you feel you meet the above criteria,
**please APPLY NOW

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