Team Executive Assistant

5 days ago

Melbourne, Victoria, Australia Two Circles Full time

We are Two Circles, a sports & entertainment marketing company.

We work with over 900 sports properties, including the AFL, Netball Australia, NFL, FIFA, World Rugby, the IOC. Working as an extension of their commercial teams, we help them grow direct relationships with fans and design partnerships to drive business growth.

We are hiring a crucial role in our Operations Team. Our Executive Assistants work to support our Leadership team on a day to day basis to ensure Two Circlers are working effectively together, are learning and bonding together, and that our team are in the best position to service our fantastic clients.

This role would be suitable for someone with some previous experience with executive assistant or team assistant experience, we are flexible on previous experience, however we feel that circa 2 years previous experience would be optimum

**Responsibilities**:

- Fast-paced diary management for multiple executive schedules, including appointments and travel arrangements.
- Coordinate and schedule meetings, fun internal team events, and workshops.
- Handle sensitive and confidential information with professionalism and discretion.
- Communicate effectively with internal and external stakeholders on behalf of the executives.
- Conduct research and gather information as requested by executives.
- Support executives in day-to-day tasks and provide administrative support as needed.

**Requirements**:

- Proven experience as an Executive Assistant or similar role supporting senior executives and their teams.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite.
- Ability to multitask and priorities tasks effectively.
- High degree of professionalism and confidentiality.
- Attention to detail and problem-solving skills.
- Ability to work independently with mínimal supervision.
- Flexibility to adapt to changing priorities and deadlines.
- Though these are the basics written down, we will principally be recruiting for energy, values and commitment - both to Two Circles and to your career. Even if you feel you don't tick 100% of the boxes but feel you could bring value to the role, we'd still love to hear from you _

**Benefits**

**How do we work?**
- In short: we're flexible _

We operate on a 'work where you work best' mandate: fancy coming into the office? We'll look after you (daily breakfasts, free lunch on a Wednesday, morning fruit-drop). Fancy working from home? No judgement from us, we'll see you on Teams Need to take your children for the school run? Be our guest

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