Executive Team Assistant

4 days ago

Melbourne, Victoria, Australia Cushman & Wakefield Full time

**Job Title**

Executive Team Assistant
**Job Description Summary**

We are seeking an Executive Assistant to support our National Capital Markets team in Melbourne. This role is crucial in delivering exceptional services to our local and global clients. The Executive Assistant will provide comprehensive administrative and personal assistance to senior members, ensuring efficient and confidential management of tasks.

**Key Responsibilities**
- Provide personal assistance as needed to executives, supporting a wide range of professional and occasional personal tasks.
- Coordinate internal and external meetings, preparing meeting rooms and materials as needed.
- Organise and manage internal and external events.
- Maintain CRM client lists and communications.
- Book and manage domestic and international travel itineraries.
- Oversee reimbursements, invoicing, and payment of accounts, ensuring compliance with auditing requirements.
- Assist with financial reporting, including forecasting and KPIs.
- Prepare client correspondence and presentations.
- Track marketing campaigns, draft agency agreements and confidentiality agreements, manage schedules, and oversee settlement processes.
- Handle additional administrative and project duties as required.

**Qualifications & Technical Skills**
- To be successful in this role, you will:

- Exhibit meticulous attention to detail with spelling and grammar.
- Have minimum intermediate MS Office skills and a fast, accurate typing speed.
- Demonstrate the ability to multi-task and manage competing priorities effectively.
- Handle sensitive information with discretion while maintaining professionalism.

**Desired Attributes**
- Proactive, highly motivated, and detail oriented.
- Diplomatic and approachable, with strong interpersonal skills.
- Capable of managing and communicating requirements effectively within a team.
- Previous experience in a real estate or professional services environment is desirable.

**_ Why join Cushman & Wakefield? _**

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;
- Being part of a growing global company;
- Career development and a promote from within culture;
- An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

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