Submissions Coordinator

7 days ago


Melbourne, Victoria, Australia Icon Full time

Help us continue to deliver outstanding projects
- Collaborative and supporting submissions team
- Flexible working arrangements

**Why Icon?**
With a workforce of nearly 800 employees and with projects across Australia and New Zealand Icon is a large, diversified construction business, and supported by our parent company Kajima Corporation. With over 80 projects ranging in size from $0.5 million to $400 million and annual revenues in excess of $1.7 billion, we have the industry's greatest breadth of sector capability delivering projects of any size, any scale, anywhere.

We are currently seeking an experienced Submissions Coordinator to join our team at Icon based in our Richmond office. As our Submissions Coordinator, you will play a critical role in the submission of our tender proposals, ensuring our submissions are of the highest quality and delivered in a timely manner.

**Key Responsibilities**:

- Coordination of tender submissions, including preparation and submission of tender documentation in line with the required timeframe and quality standards
- Development of high-quality content, including written responses, graphics, and other supporting documentation
- Formatting and layout of tender submissions, using Adobe InDesign, to ensure that all materials are well presented and meet the highest quality standards
- Management of the tender submission process, ensuring that all stakeholders are kept informed of timelines and requirements
- Collaboration with internal and external stakeholders to ensure a seamless and efficient submission process
- Assisting the Submissions team with content creation and design of internal marketing activities

**Key Requirements**:

- Minimum of 3 years of experience in a similar role within the built environment i.e. Construction, Architecture or Engineering
- Demonstrated experience in content writing, with a keen eye for detail and the ability to develop high-quality content in a timely manner
- Expertise in Adobe InDesign, with the ability to create visually appealing and high-quality documents, as well as, the full Adobe Suite
- Strong project management skills, with the ability to manage multiple priorities and meet tight deadlines
- Excellent communication skills, with the ability to work collaboratively with internal and external stakeholders
- Proactive and self-motivated approach, with a focus on continuous improvement and process optimization

**Benefits and perks**:

- Bonus Scheme
- Access to our EAP (Employee Assistance Program)
- Market competitive Salary, excellent working environment and chance to work on a range of National Projects
- Excellent Leave Polices that include purchased Annual Leave, Work Life Balance Days, Community Days and generous Parental Leave scheme
- Collaborative and values-based workplace culture
- Sporting and Social events
- Professional Memberships
- Discounts on Travel, Retail and Health

**How to apply**
Applications should be made by submitting a CV and cover letter online outlining your interest, motivation and what you would bring to this role by way of background.



  • Melbourne, Victoria, Australia Bespoke Career Management Full time

    **Sector**:Business Support- **Job Ref**:62632**About this role**:This successful Melbourne-based design firm requires a Submissions Coordinator to join the team. Reporting to the Director of Strategy and Transformation, the Submissions Coordinator plays a vital role in managing and coordinating the end-to-end submission process. Working closely with our...


  • Melbourne, Victoria, Australia Fulton Hogan Full time

    OverviewJoin to apply for the Submissions Coordinator role at Fulton Hogan.At Fulton Hogan, you can truly be yourself. We bring our REAL values - Respect, Energy & Effort, Attitude, and Leadership - to everything we do.Whats in it for you?Competitive salary packageOpportunities for meaningful career growth and developmentFlexible work arrangements where...


  • Melbourne, Victoria, Australia Fulton Hogan Full time

    OverviewJoin to apply for the Submissions Coordinator role at Fulton Hogan.At Fulton Hogan, you can truly be yourself. We bring our REAL values - Respect, Energy & Effort, Attitude, and Leadership - to everything we do.Whats in it for you?Competitive salary packageOpportunities for meaningful career growth and developmentFlexible work arrangements where...


  • Melbourne, Victoria, Australia Icon Full time

    Strong pipeline of work- Excellent opportunities for growth and skill development- Build a long-term career with BarpaBarpa Pty Ltd is a majority Indigenous owned commercial construction company. The core of our business is the construction of technical and complex facilities, which incorporate innovative design. Many of these construction projects are...


  • Melbourne, Victoria, Australia Fulton Hogan Full time $60,000 - $80,000 per year

    At Fulton Hogan, you can truly be yourself. Here, everyone finds the opportunity to learn from the best, enjoy their work, and together help shape a better future. We bring our REAL values - Respect, Energy & Effort, Attitude, and Leadership - to everything we do.What's in it for you?Competitive salary packageOpportunities for meaningful career growth and...


  • Melbourne, Victoria, Australia Fulton Hogan Australia Pty Limited Full time $60,000 - $80,000 per year

    At Fulton Hogan, you can truly be yourself. Here, everyone finds the opportunity to learn from the best, enjoy their work, and together help shape a better future. We bring our REAL values - Respect, Energy & Effort, Attitude, and Leadership - to everything we do. What's in it for you?Competitive salary packageOpportunities for meaningful career growth and...


  • Melbourne, Victoria, Australia Fulton Hogan Full time

    Job DescriptionAt Fulton Hogan, you can truly be yourself.Here, everyone finds the opportunity to learn from the best, enjoy their work, and together help shape a better future.We bring our REAL values - Respect, Energy & Effort, Attitude, and Leadership - to everything we do.What's in it for you?Competitive salary packageOpportunities for meaningful career...


  • Melbourne, Victoria, Australia WGA (Wallbridge Gilbert Aztec) Full time $90,000 - $120,000 per year

    WGA is an Australian and New Zealand company like no other – we are owned by the employees, loved by our long-term clients, with deep roots in our communities. We like to think of ourselves as one of the leading boutique engineering solutions firms across Australia and New Zealand. We focus upon the core philosophy of delivering excellent engineering...


  • Melbourne, Victoria, Australia Aspect Personnel Full time

    Located on CBD Fringe- Salary $60k to $100k + super- Must have Adobe InDesign experience**About the company**:Our client is a well regarded National Construction company with over 150 staff across 4 cities. The business has expertise across Construction, Fitout & Refurbishment projects up to $30M in value.This company provides growth and professional...


  • Melbourne, Victoria, Australia Bild Group Full time

    **226****Campbellfield, Victoria AU**BildGroup is all about helping you fulfill your potential in a place that inspires you to bring your best, supports your journey every step of the way and cares about you. How will you make your mark?At **BildGroup**, we're proud to be recognised as a trusted name in the civil infrastructure industry, delivering...