Executive Assistant

16 hours ago

Melbourne, Victoria, Australia Hudson Au Full time

Executive Assistant
Not-for-Profit Organisation | Hybrid Environment | Highly Attractive Salary Package
Primary Objective
This is a pivotal position providing executive-level administrative and secretarial support to the Branch Director, as well as facilitating communication with senior leaders, government representatives, and external stakeholders.
The Executive Assistant will manage a diverse range of responsibilities including complex diary and travel management, coordination of Board and Sub-Committee meetings, minute-taking, preparation of high-level correspondence, and project-related research.
The role demands exceptional discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment.
Key Responsibilities and Accountabilities
Provide proactive diary management, prioritisation, and organisation of meetings with internal and external stakeholders.
Act as the first point of contact for colleagues, senior executives, and external stakeholders, managing calls and correspondence with professionalism.
Deliver comprehensive administrative support including records management, preparation of reports, and drafting of documents.
Manage all incoming correspondence and emails, directing as appropriate and ensuring timely follow-up.
Provide high-level support to the Board and Sub-Committees, including meeting coordination, agenda preparation, document collation, and accurate minute-taking.
Draft, review, and edit correspondence, briefings, presentations, and reports to an executive standard.
Coordinate conferences, business travel, and accommodation arrangements.
Organise internal and external meetings and events, including attendance, logistics, catering, and distribution of materials.
Individual Capabilities
The successful candidate will be highly professional, discreet, and well-presented, with:
Strong ability to multitask and manage competing priorities.
Forward-thinking approach, anticipating the needs of senior executives.
Excellent time management and organisational skills.
Exceptional attention to detail and accuracy.
Outstanding written and verbal communication skills.
Proven discretion and maturity in handling confidential information.
Experience and Qualifications
Minimum
7–10 years' experience as an Executive Assistant supporting CEOs and C-suite executives
in complex, fast-paced environments.
Demonstrated experience providing
Board and Sub-Committee support,
including preparation of agendas, collation of papers, and accurate minute-taking.
Proven ability to operate with high levels of discretion, judgement, and professionalism.
Advanced skills in MS Office Suite and confidence with digital communication tools.
Strong ability to manage workload, resolve conflicts, and deliver to deadlines.
A proactive problem-solver with sound decision-making skills.
What's on Offer
Fantastic culture.
Hybrid working environment with flexibility.
On-site parking.
Laptop and mobile phone provided.
Competitive salary package, commensurate with experience.
Diversity, Equity & Inclusion at Hudson
Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive.
We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen
.
Casual Loading
Please note for all
Australian
based contract and temporary roles only, the pay rate is inclusive ofmandatory 25% casual loading.
This excludes permanent and fixed term roles.
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