Executive Assistant

Add expected salary to your profile for insights

Prime Value Asset Management is a multi-award winning, boutique Australian investment manager with an impressive history of building wealth with investors since 1998. We manage in excess of $3.5 billion across asset classes including income securities, equities, property, and alternative assets. As an independent investment house, Prime Value offers the benefits of a boutique organisation with the stability, security and resources of a much larger company.

The Role

The Executive Assistant (EA) provides support to the CEO, CFO and Executive Director to provide high-level administrative, strategic, and operational support. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs and act with initiative. The ideal candidate will be a confident communicator who thrives in a fast-paced, high-stakes environment, enabling the CEO, CFO and Executive Director to focus on strategic priorities by efficiently managing their time, relationships, and information flow.

Responsibilities

Executive Support

Manage and prioritise calendar, appointments, meetings, and travel.

Prepare, edit, and proofread correspondence, reports, presentations, and meeting materials.

Create email communications based on CEO, CFO and Executive Director's requirements

Coordinate internal and external meetings, ensuring agendas, briefings, and minutes are prepared in advance and distributed appropriately.

Screen and manage calls, emails, and communications on behalf of the CEO, CFO and Executive Director.

Board and Leadership Coordination

Support board and executive committee meetings, including scheduling, minute-taking, and distribution of materials.

Liaise with senior leadership and external stakeholders on behalf of the CEO, CFO and Executive Director.

Project and Operations Support

Assist in driving key initiatives and monitoring deadlines and deliverables.

Prepare reports, and provide insights to support executive decision-making.

Coordinate confidential matters as required by the CEO, CFO or Executive Director.

Assist in preparing materials or documentation.

Travel and Events Management

Organize complex travel arrangements and itineraries (domestic and international).

Coordinate logistics for high-level meetings, conferences, and events.

Relationship Management

Build strong relationships with internal and external stakeholders, serving as a trusted representative of the CEO.

Handle sensitive matters with the highest level of discretion and confidentiality.

Other duties

Take on other duties as required and directed.

The Ideal Candidate

Our successful candidate will ideally have:

Experience in an Executive Assistant or senior support role, ideally supporting C-suite executives.

Strong written and verbal communication skills, with excellent attention to detail.

Exceptional organizational and time management skills; able to manage multiple priorities and meet tight deadlines.

High level of discretion, integrity, and professionalism.

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with collaboration tools such as Teams, Zoom is a plus.

Ability to work autonomously, think critically, and act proactively.

Experience in a boutique financial or professional services industry is highly desirable.

To express your interest in this position please send your application, including a cover letter and your CV to talent@primevalue.com.au or via SEEK Apply.

Salary match Number of applicants Skills match

Your application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an executive assistant? Which of the following Microsoft Office products are you experienced with? Do you have experience in administration? Do you have experience in a role which requires relationship management experience? Have you worked in a role where your duties included proof reading and sub-editing? What's your expected annual base salary? How much notice are you required to give your current employer?

What can I earn as an Executive Assistant