Executive Assistant

7 days ago

Melbourne, Victoria, Australia Office Of Public Prosecutions Full time

**Executive Assistant**

**2 Year full time, fixed term position**

**About the role**:
This critical role offers a unique vantage point at the very centre of Victoria's prosecution service. You will be the trusted liaison for the Solicitor for Public Prosecutions (SPP) and the Senior Leadership Team, providing pivotal support that enables them to lead effectively. As the central point of contact for key internal and external stakeholders, you will be instrumental in driving the smooth and efficient operation of the Executive office, ensuring strategic priorities are met with precision and professionalism. This is a rare opportunity to work alongside and directly support the key decision-makers shaping justice in Victoria.

**You will**:

- Act as the primary point of contact for the Executive team, managing communications with internal and external stakeholders with professionalism and discretion.
- Provide comprehensive diary management, schedule meetings, and coordinate appointments for the Solicitor for Public Prosecutions and Executive Directors.
- Prepare, draft, and format a variety of confidential documents, including correspondence, reports, meeting agendas, minutes, and memoranda.
- Manage the flow of information and correspondence through the Executive office, utilising records management systems such as TRIM.
- Undertake research and analysis on legal and administrative issues as required, providing concise written and verbal advice to support Executive decision-making.

**About you**:
To be successful in this role, you will be a dedicated professional with a high degree of integrity and attention to detail. You will possess:

- An unwavering commitment to maintaining privacy and confidentiality
- Demonstrated experience providing high-level administrative support to senior executives, preferably within a complex, confidential, and sensitive environment.
- Exceptional interpersonal and communication skills, with a proven ability to build and maintain effective working relationships with diverse stakeholders.
- A proactive and flexible approach, with the ability to work independently with mínimal supervision and demonstrate initiative.**

**About Us**:
The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for conducting serious criminal prosecutions across Victoria on behalf of the Director of Public Prosecutions (DPP). Our team, consisting of over 475 skilled professionals, supports the work of the DPP, the Chief Crown Prosecutor, and Crown Prosecutors. We strive to be a criminal justice system leader and a dynamic organisation, continually adapting to deliver effective outcomes for our people and the community.

At the heart of the criminal justice system are people - practitioners and the community we serve. Our vision is to lead in legal excellence, fostering an innovative, supportive environment with a commitment to innovation, collaboration, and professional excellence.

Applications must contain a resume, cover letter.

Applications close on **11.59pm Wednesday 20 August 2025.**

The OPP is committed to building a diverse workforce and an inclusive culture. People from all cultural backgrounds are strongly encouraged to apply, particularly applicants of Aboriginal and Torres Strait Islander heritage, or those who may experience disability related barriers in securing employment.

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