Project Coordinator, Ngt

Ding Ding Trams are the heart of Melbourne - join our team and be part of the world's largest tram network.

**Long Description**:
Role Purpose

At Yarra Trams, our mission is to deliver world-class transport services to our passengers. In this role, you will contribute to this goal by:

- Coordinating administration activities for the NGT Project team including document control, correspondence management, quality assurance and administration support.
- Ensuring that Yarra Trams meets its contract and Franchise agreement timeframes to maintain and demonstrate Document Control Arrangements, Records Management, Regulatory Compliance and Process Control.

**Responsibilities**
- Manage project documentation including working with the State's Document Control System (Team Binder) and SharePoint and maintain records of Yarra Trams input into the NGT program.
- Maintain and update relevant document registers in Excel and SharePoint ensuring revisions, dates and other document references are correct and in alignment with States program.
- Facilitate and coordinate register of responses as required from across Yarra Trams functions to requests from third parties.
- Organise and distribute documents from the NGT design packages to relevant stakeholders.
- Develop and maintain NGT SharePoint collaboration website and distribution lists.
- Assist with the preparation of templates, reports, letters and other documentation as required by Management and the NGT Project team.
- Manage team calendar including scheduling meetings and capturing meeting minutes as required.
- Complete general administration tasks for the NGT project team as required e.g. maintaining register of confidentiality deeds.

**Skills & Experience**
- Minimum of 3 years' experience in a similar administration role
- Desirable experience in Maximo
- Experience in MS SharePoint and MS Project suite
- Familiarisation with Team Binder desirable
- Strong organisational skills and ability to deliver to project timeframes as required
- Ability to work in a group and understand others' needs
- Experience in effectively prioritising tasks
- Demonstrated ability to perform under pressure to meet deadlines
- Strong stakeholder management and ability to engage with the team
- Experience in rolling stock, construction or public transport project environment
- Awareness of occupational health, safety and environmental issues in the workplace

**Why Yarra Trams?**

At Yarra Trams, we foster a workplace grounded in respect, celebrating diversity and embracing inclusivity. You'll also enjoy the following benefits:

- A free travel pass for Victoria's Public Transport Network
- Competitive salary and great conditions
- Professional development
- Career growth opportunities
- A commitment to your health and wellbeing including free flu vax, discounted gym membership, and access to our Employee Assistance Program (EAP)
- Paid Parental Leave for primary caregivers

**About Yarra Trams**

Yarra Trams is proudly operated by Yarra Journey Makers, a joint venture between Transdev Australia and John Holland. We work with the Department of Transport and Planning, alongside its transport agencies and operators to provide a fully integrated, sustainable transport service for the people of Melbourne.

Please note, our selection process includes pre-employment checks, such as a police check and a medical assessment. Yarra Trams employees are required to adhere to Yarra Trams Policies and Procedures such as, but not limited to, Health and Safety Policy, Equal Employment Opportunity & Workplace Bullying Policy, Drug and Alcohol Management Program Policy (including drug and alcohol testing programs).