Senior Administration Specialist

1 week ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $80,000 - $118,000

We are seeking a skilled Administrator to join our team on the largest and most iconic tram network in the world.

This role involves coordinating administration activities for the NGT Project team, ensuring timely delivery of projects and maintaining compliance with regulatory requirements.

  • Coordinate document control, time-sheeting, correspondence management and support project reporting as required
  • Ensure contract and Franchise agreement timeframes are met to maintain Document Control Arrangements, Records Management and Regulatory Compliance
  • Maintain and update relevant document registers on Excel and Sharepoint ensuring revisions, dates and other document references are correct and in alignment with State programs
  • Facilitate and coordinate responses to requests from third parties
  • Develop and maintain NGT Sharepoint collaboration website and distribution lists
  • Assist with the preparation of templates, reports, letters and other documentation as required by Management and the NGT Project team

Ideally you will have:

  • A minimum of 3 years' experience in a similar administration role
  • Desirable experience in Maximo
  • Experience with MS Sharepoint
  • Experience with MS Office
  • Strong organisational skills and ability to meet project timelines
  • Strong stakeholder management and ability to engage with the team
  • Experience in Rolling Stock, construction or public transport project environments
  • A proven record with compliance, traceability and auditing
  • An understanding and awareness of occupational health, safety and environmental issues in the workplace

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