Project Administrator

1 week ago

Melbourne, Victoria, Australia beBeeProject Full time $70,000 - $95,000
Job Role:

We are seeking an experienced Project Coordinator to join our team. As a key member of the organization, you will play a vital role in coordinating administration activities, ensuring timely delivery of projects and maintaining high-quality documentation.

">Key Responsibilities:
  • Manage project documentation using state-of-the-art systems and tools, ensuring accuracy and efficiency.
  • Maintain document registers in Excel and SharePoint, guaranteeing revisions, dates, and references are correct.
  • Facilitate register of responses from stakeholders to third-party requests, promoting effective communication.
  • Organize documents from NGT design packages to relevant stakeholders, ensuring seamless collaboration.
  • Develop and maintain collaboration websites on SharePoint, enhancing teamwork and information sharing.
  • Assist with preparation of templates, reports, letters, and documentation, as required, supporting business operations.
  • Manage team calendar, scheduling meetings and capturing minutes, fostering productivity and transparency.
  • Complete general administration tasks, as needed, to support business goals.
Requirements:
  • Minimum 3 years' experience in a similar role, with a proven track record of delivering results.
  • Desirable experience in Maximo, SharePoint, and MS Project suite.
  • Strong organisational skills and ability to deliver under pressure.
  • Able to work effectively in a group, understand others' needs, and prioritise tasks efficiently.
  • Demonstrated ability to perform under pressure, managing multiple tasks and deadlines.
  • Strong stakeholder management and ability to engage with the team, building trust and confidence.
  • Experience in rolling stock, construction, or public transport project environment, with awareness of occupational health, safety, and environmental issues.
Why Work with Us?
  • Free travel pass for Victoria's Public Transport Network.
  • Competitive salary and great conditions.
  • Professional development opportunities, supporting career growth.
  • Career growth opportunities, empowering you to reach your full potential.
  • Commitment to your health and wellbeing, promoting a healthy work-life balance.

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