Administrative Officer

7 days ago

Brisbane, Queensland, Australia Queensland Corrective Services Full time

**In this role you will**:
Provide administrative functions and confidential administrative support for the office including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings
Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence Provide support and assistance in the use and maintenance of office communication
and technology including photocopiers, printers and computers Answer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency Manage mail and mail register Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies Process human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentation Perform opening and closing procedure Conduct banking as required Maintain filing and recording system ensuring the confidentiality of all documentation handled Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current
Role Fit
Within the context of the role responsibilities described above under 'About the role', the ideal applicant will be someone who can competitively demonstrate their knowledge, skills and experiences and their suitability against the Leadership competencies for Queensland (Individual contributor): Vision, Results and Accountability in the context of the essential requirements for this role:
Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office software
Planning and organising abilities to ensure tasks are completed within the required deadlines and in accordance with all relevant policies and procedures Communication skills as demonstrated through the ability to listen, understand and speak clearly to a wide range of audiences. Written skills with the ability to summaries information and data
Ability to acquire knowledge of relevant acts and regulations Sound interpersonal skills to assist with the completion of tasks that involve input
and cooperation from a number of stakeholders
Qualifications, professional registration, conditions and other requirements
Nil
People who work within the Community Corrections environment will be managing high risk clients and exposed to information about offending behaviours, criminal activity and other explicit, distressing or offensive content. Whilst Queensland Corrective Services offers an employee assistance program for our employees and their immediate family, prospective employees should consider their own personal resilience and consider what coping strategies they may need in a position with QCS Community Corrections.
Applications will remain current for 12 monthsThis work is licensed under a Creative Commons Attribution 3.0 Australia License.

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