Executive Assistant

1 week ago

Melbourne, Victoria, Australia Department Of Health Full time

***:
The Executive Assistant is responsible for the provision of executive support to the leadership group and is a source of administrative and project support to branch staff. The role makes part of a centralised administrative team which may be deployed as needed to work directly with one or multiple executive/s within the branch.
The Executive Assistant requires self-motivation and commitment, along with excellent relationship building skills, initiative, and the ability to adapt to changing priorities, working proactively to ensure the best use of time. They must have strong Microsoft Office and IT skills, demonstrate initiative and flexibility in their work practices and the ability to work independently with mínimal supervision
Accountabilities
- Provide a range of effective executive support functions, including: accurately managing the office's events diary; providing quality support to committees, working groups and meetings, including progress reports on outstanding matters; and preparing reports, briefs and correspondence.
- Arrange meetings and conferences, including coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
- Answer queries, provide timely advice, undertake follow up action as required.
- Effectively review and improve office processes and maintain corporate information systems for records management, financial information, fleet management, client payments and ministerial correspondence.
- Operate as an effective branch member in a team environment and deliver quality, timely, and effective customer service to managers and staff within the branch.
- Support staff in a diverse range of corporate support functions ensuring that financial and physical resources are utilised in an efficient, effective and accountable manner.
- Resolve operational problems and issues being experienced by team members.
- Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.
- Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.

Mandatory Vaccination Policy

**HOW TO APPLY**:

  • Account Executive

    1 week ago

    Melbourne, Victoria, Australia Austcorp Executive Full time

    Largest global IT business in their field- Work with some of the best companies in Australia- Career progression & Self Development opportunitiesThe Company:This organisation are a leading technology business that operate in over 100 countries across the world and have a multibillion dollar turnover. As a world renowned company this business are leading the...

  • Account Executive

    1 week ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Location:- Melbourne- Job Type:- Permanent- Salary:- N/A- Contact:- Adam White**About the company**A technology company established in 2014 in Melbourne, Australia, emerged from the collective vision of a group of engineers and individuals with prior retail experience. Their shared conviction was that harnessing data-driven strategies could revolutionise the...

  • Chief Executive Officer

    5 days ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Chief Executive OfficerCultivating CommunityNot-For-Profit Social EnterpriseImpact Food Systems, Community Gardens and Employment PathwaysAbout the OrganisationCultivating Community is a pioneering not-for-profit social enterprise with 25 years of impact in food systems, community gardens, and employment pathways.Its purpose is to create equitable access to...

  • Executive Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Bt Talent Full time

    Support small executive leadership team.- Work for industry experts and be part of a passionate engaging business.- Opportunity to progress within the property sector if desired.**Summary**This medium-sized global property company is experiencing excellent growth and success across Australia. In light of this growth, a newly created Executive Assistant...

  • Chief Executive Officer

    2 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Chief Executive Officer – Cultivating Community Be among the first 25 applicantsAbout the OrganisationCultivating Community is a pioneering not-for-profit social enterprise with 25 years of impact in food systems, community gardens, and employment pathways. Its purpose is to create equitable access to sustainable green spaces, strong social connections,...

  • Executive Assistant

    7 days ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Global organisation | Support Snr Executives in the commercial team- CBD location | Flexible working arrangements- Dynamic & inclusive team culture | Excellent benefits**Executive Assistant to three Executives within the Commercial team. The global company that's already part of your life**If you're an experienced Executive Assistant, this is a once in a...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Troocoo Pty Ltd Full time

    Support C suite level executive- 8 week temporary assignment with possible extension- ASAP startTroocoo are partnering with a leading global food company within South Melbourne who require temporary support. We are seeking an immediately available, experienced Executive Assistant to join their outcomes focused and collaborative team for an 8 week assignment...

  • Executive Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Executive Assistant / Project CoordinatorJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterExecutive Assistant / Project Coordinator1 day ago Be among the first 25 applicantsJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterGet AI-powered advice on this job and more exclusive...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Executive Assistant / Project CoordinatorJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterExecutive Assistant / Project Coordinator1 day ago Be among the first 25 applicantsJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterGet AI-powered advice on this job and more exclusive...

  • Executive Assistant

    5 days ago

    Melbourne, Victoria, Australia Hays Full time

    Executive Assistant - 6-month fixed term contract - Not for Profit in Melbourne's South East**Your new company**The organisation operates as one of the six Primary Health Networks in Victoria, Australia. Its primary mission is to enhance primary healthcare services for approximately 1.5 million residents in the south-eastern Melbourne region. Funded...