Business Administrator

3 days ago

Melbourne, Victoria, Australia Agco Full time

Job Summary:
The Business Administrator & Business Service Support**, **primary responsibility is to support the ANZFE Leadership & Management team and front desk reception. Reporting to the Manager, Business Administration - Business Services the role will offer support to all facets of the business operation to ensure support is provided in a timely ,accurate and professional manner.

**What you will do**:
Administration (facilities)
- Coordinate and liaise with third party contractors i.e., electrical, plumbing, security, fire protection, pest protection, gardener, housekeeping.
- Prepare and maintain third party and contractor reports i.e., weekly security reports, fire protection, pest protection etc.
- Coordinate and manage the motor vehicle administration, arrange Taxi/Cabs as required for employees and visitors
- General office administration, but not limited to;
- order and maintaining of office supplies including stationary, kitchen consumables, cleaning products.
- coordinate, manage and maintain master databases, including alarm register, visitor and attendance register as required.
- data entry, general filing, photocopying, scanning, mailouts, archiving and other general administrative tasks as required.
- Accounts support including but not limited to reconciling invoices.
- Administration support for travel expenses but not limited to reimbursement reconciliation and associated admin support as required to ensure compliance.
- Provide administrative assistance to for organsing Events/Celebrations as required.

Reception and Mail
- Answer/screen incoming phone calls and meet and greet visitors.
- Receive, sort and deliver incoming mail.
- Preparation and dispatch of courier and mail items, including booking couriers as required.
- Organisation of room bookings and set-up, catering requirements and equipment for meetings/events as required.
- First Aid and Fire Warden responsibilities.

**Competencies**:

- Excellent customer service skills with the ability to deal with a range of people in a professional manner
- Respond to employee and visitor enquires in a timely, courteous, and efficient manner
- Good knowledge of English (Written and verbal communication)
- Demonstrates ability to develop new administration systems and streamline existing ones
- Willingness to learn new systems
- Multitasking & Time-management skills; demonstrate ability to effectively manage and organize workload
- Proactive, enthusiastic, and flexible

**What you bring to your new role**:

- Previous experience in administration and front of house reception duties essential
- High level to advance operation of MS Office skills (Word, excel, outlook)
- Hands-on experience with office equipment (e.g., printers, coffee machines)
- Current (cost to be covered by AGCO) First aid and Fire warden training - or willing to complete within 3 month of starting role.

**We offer the following benefits**:

- Competitive base salary
- A company performance related annual bonus
- Going above and beyond reward and recognition bonus
- Continuous inhouse training.
- A supportive workplace culture

We value inclusion and recognize the innovation a diverse workforce delivers to our farmers. Through our recruitment efforts, we are committed to building a team that includes a variety of experiences, backgrounds, cultures and perspectives.

AGCO is proud to be an Equal Opportunity Employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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