Executive Assistant

4 days ago

Melbourne, Victoria, Australia Australia Wide Office Staffing Full time

Permanent - Richmond location
- $85K to $95K plus super
- Monday to Friday
- 8.30 am to 5.00pm
- Immediate start

**The company**:
A growing company building on the core technology for environmental monitoring and who are passionate about better monitoring, measuring and managing freshwater quality; not only helping customers but improving freshwater environments around the globe.

**The role**:
Supporting the CEO and COO with weekly organisational tasks your duties include:

- Preparing timesheets for all executives and external contractors
- Organising meetings and preparing, co-ordinating and distributing agendas, and other relevant information for meetings, as requested
- Taking minutes of meetings
- Assisting with time management prioritising and long-term planning
- Coordinating conferences, functions and travel arrangements
- Screening calls, field enquiries and requests; escalating urgent matters
- Running and distributing weekly management reports
- Communicating with a wide range of stakeholders at different levels from across the business
- Managing invoice and expense processes when required
- Meeting and greeting clients, phone management etc
- Coordinating general office maintenance
- Filing and archiving - accounts and projects
- Preparing project folders and brochures when required
- Induction of new staff to office layout and basic procedures
- Assisting with accounts payables, bank reconciliation, project purchasing and entering invoices
- Utilising in-house software and DocuSign etc

**The person**:
You have 3 to 5 years of experience in a similar role, excellent communication skills and professional presentation and manner. Proficient computer skills and a high attention to detail are a must

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