Executive Assistant

At AECOM, we're delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it's improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We're one global team - 47,000 strong - driven by a common purpose to deliver a better world.

AECOM is a global provider of professional technical and management support services to a broad range of markets, including energy, transportation, facilities, construction and environmental. With over 47,000 employees around the world, AECOM is a leader in all the key markets that it serves.

AECOM's busy and diverse Energy team is currently looking for a part-time (3-day-week) Executive Assistant to deliver a high-quality service in providing operational support to our senior leaders and our Group Director.

We are seeking an experienced and energetic individual, with proven experience as an Executive Assistant, to deliver a high-quality service in supporting the managers and employees of our Energy team based in Melbourne.

This is a dynamic and successful team in which you will deliver a range of Administration and Executive Assistance tasks, including;
+ Supporting the team with organising client events, travel, reimbursements/expenses, catering and other administrative tasks;
+ Proactive diary and calendar management for senior staff, including meeting scheduling as well as end to end travel requirements

+ Ensuring senior staff are appropriately briefed & prepared before internal & external meetings or conferences - including preparation of required meeting packs,

+ End-to-end meeting coordination (i.e. proactive preparation of agendas, minutes, meeting rooms, facilities, catering, etc.).

+ Work with the team to assist with administrative and operational processes to assist the team achieve its goals;
+ Utilising a strong working knowledge of software/database packages, including MS Office (Excel, Word, PowerPoint, Outlook, Project) and other bespoke software;
+ Organise new starter inductions;
+ Assist with the development of reports, briefs, governance papers, project summaries and other documents, ensuring a high-quality presentation;
+ Assist the team with record keeping and archiving project files.

Preferred Qualifications (not essential)

+ Proven background operating within major or global organisations, or Federal/State Government, advantageous;
+ Prior experience in Engineering or Construction related environment is highly regarded.

The Workplace Gender Equality Agency (WGEA) recognises AECOM as taking a sophisticated, holistic approach to supporting women and men's participation throughout our workplace.

We provide a diverse and inclusive work environment and offer many benefits to ensure your professional development & wellbeing.

+ Global employer with access to top specialists and leaders worldwide;
+ Work-from-home equipment packages and assistance;
+ Flexible start and finish times, working from home, part time and job share options;
+ State of the art, modern and contemporary offices;
+ Purchased additional annual leave + salary packaging;
+ Corporate Employee discounts from up to 400 retailers;
+ Wellbeing benefits eg. Vaccinations, health insurance discounts;
+ Employee stock purchase plans;
+ Study assistance;
+ Professional and technical development opportunities.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

With infrastructure investment accelerating worldwide, our services are in great demand, and there's never been a better time to be at AECOM Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.

As an Equal Opportunity Employ