Eoi - Correspondence Support Officer - Office Of

4 days ago

Brisbane, Queensland, Australia Education Full time

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.
About the Department of Education
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
Your Opportunity
We are looking for a motivated individual who will be responsible for a range of tasks including intake, processing and tracking of correspondence for the Offices of the Executive Director - Infrastructure Delivery, as well as providing general administrative support services across the wider work unit.
Your Role
As the Correspondence Support Officer, you will have responsibility for, but not limited to the following:

- Contribute to the development and refinement of procedures, systems and standards by providing both formal and informal feedback on implementation issues and quality assurance processes primarily relating to the flow of divisional correspondence
- Assist in the preparation and processing of responses to sensitive and confidential correspondence directed to Infrastructure Services Division, providing a high level of service and a continuous flow of work in line with departmental standards.
- Respond to inquiries emanating from within and external to Infrastructure Services Division in a courteous manner and within appropriate timelines.
- Liaise with officers at all levels of the department, other government agencies, educational institutions and organisations, the private sector and community representatives.
- Liaise with senior team members and management to ensure a continuous flow of work, to clarify objectives and to monitor and finalise tasks.
- Assist in providing reports to assist in the management of executive records.
- Undertake a range of general administrative tasks within the work unit as required.
- The Correspondence Support Officer reports to the Principal Advisor.

About You
To be successful in the role you will possess the following attributes:

- organisational and time management skills;
- attention to detail;
- ability to quickly establish and maintain effective working relationships;
- high level communication and interpersonal skills; and
- experience in use of correspondence tracking and electronic diary management systems.
- You will be a team player, proactive, willing to learn and be able to manage a range of issues in a time sensitive manner.

How to Apply

**Please attach the following**:

- A brief resume including contact details for 2 referees (one of whom should be your current supervisor)

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applicants need to be a current Queensland Government employee to be eligible to apply.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • 15970I Diary And Correspondence Officer

    1 week ago

    Brisbane, Queensland, Australia Top Office Group Full time

    We are seeking an experienced Diary and Correspondence Officer for a temporary assignment located in Ipswich. Commencing ASAP, the role will be responsible for providing administration support to the Executive Assistant in the Mayor's office, including:- Organising meetings and calendar- Preparing documentation and supporting material for meetings-...

  • Correspondence Officer

    1 week ago

    Brisbane, Queensland, Australia Communities, Housing And Digital Economy Full time

    **What you will be doing**:- Coordinate, draft and quality assure draft ministerial and executive correspondence.- Liaise with officers of the department to ensure the effective preparation and coordination of ministerial and executive correspondence while providing authoritative information, feedback and advice regarding the format, style and other...

  • Correspondence Officer

    1 week ago

    Brisbane, Queensland, Australia Regional Development, Manufacturing And Water Full time

    The Department of Regional Development, Manufacturing and Water (DRMDW) drives growth for Queensland by managing sustainable water resources, leading innovation in manufacturing, and developing our regions. From our offices in Brisbane and a network of regional offices and manufacturing hubs, more than 580 DRDMW staff work to create a Queensland where...

  • Correspondence Officer

    1 week ago

    Brisbane, Queensland, Australia Environment And Science Full time

    **Your role**: As the Correspondence Officer, AO4 you will: - Create and manage ministerial and executive requests in Ministerial and Executive Correspondence System (MECS) for departmental officers to action. - Support the DES executive and officers in relation to using MECS for ECU purposes, as requested. - Provide advice and support to officers in the...

  • Correspondence Support Officer

    1 week ago

    Brisbane, Queensland, Australia Education Full time

    Your OpportunityWe are looking for a motivated individual who will be responsible for a range of tasks including intake, processing and tracking of correspondence for the Offices of the Executive Director - Infrastructure Delivery, as well as providing general administrative support services across the wider work unit.Your RoleAs the Correspondence Support...

  • Correspondence Officer

    1 week ago

    Brisbane, Queensland, Australia Queensland Government Full time

    **Your OpportunityAs a Correspondence Officer, you will be a key member of the Business Support Unit within the Office of the Deputy Director-General. You will work with the Business Support Manager and Director to provide and coordinate high-quality services related to ministerial and executive correspondence, cabinet and parliamentary material, and a range...

  • Senior Correspondence Officer

    2 weeks ago

    Brisbane, Queensland, Australia Department of Regional Development, Manufacturing and Water Full time $90,000 - $120,000 per year

    The Department of Local Government, Water and Volunteers (DLGWV), previously known as the Department of Regional Development, Manufacturing and Water, is at the forefront of driving sustainable growth across Queensland. Our mission is to manage water resources responsibly and empower councils to support and grow Queensland communities. With over 700...

  • Correspondence Officer

    5 days ago

    Brisbane, Queensland, Australia Queensland Health Full time

    **TARGETED VACANCY** This role is advertised under clause 8.16 of the Recruitment and Selection Directive 07/23, as limited to current Queensland Public Sector employees ONLY.The roleThe Correspondence Officer will manage all incoming and outgoing correspondence for the Health Protection Branch and assist with design, development, and delivery of process...

  • Executive Support Officer/Correspondence Officer

    1 week ago

    Brisbane, Queensland, Australia Queensland Health Full time

    The role The purpose of the Executive Support Officer/Correspondence Officer, is to comprehensively provide, develop and maintain an efficient, effective and confidential administrative and correspondence support to the Senior Director, People, Safety and the Performance and the People, Safety and Performance unit.**Key responsibilities**:- Manage the office...

  • Correspondence Officer

    1 week ago

    Brisbane, Queensland, Australia Queensland Health Full time

    As the Correspondence Officer for Patient Safety and Quality (PSQ), Clinical Excellence Queensland you will liaise, negotiate and consult with the senior management and officers to ensure correspondence is completed in a timely manner. You will examine incoming correspondence, papers and reports to determine action and priorities. The role also provides a...