Office Coordinator

**JOB TITLE: JUNIOR OFFICE COORDINATOR**

Full Time (Mon - Fri)

Package $60k + Super

Experience 2-3 years in Entry Level Bookkeeping

**About Us**

Disruptor Post is a fast-growing film and TV post-production studio specialising in high-end visual effects and pioneering colourisation technology. Our proprietary "Colour with Care" software is setting new global standards in the restoration and enhancement of classic film, television and historical footage. Based near Wollongong and working with international partners, we are passionate about storytelling, innovation, and supporting the creative community. As we expand our vision and operations, we're looking for an organised and energetic Office Coordinator to help keep our team running smoothly and our creative work thriving.

**Office Coordination**
- Maintain digital and paper records (supplier docs, insurance, etc.)
- Manage supplier and client paperwork (NDAs, onboarding forms, etc.)
- Schedule and organise internal and external meetings
- Maintain insurance records and liaise with insurers on renewals
- Monitor and order office supplies, stationery, and kitchen needs
- Light cleaning duties: bins, floors, tidying communal spaces
- Coordinate basic IT and equipment needs (liaise with external IT support if required)
- Setting and coordinating meetings internally and externally
- Creating and managing Office meeting notes
- Pick up and delivery of items, arrange couriers etc.
- Organising travel arrangements
- Organising servicing of cars and equipment
- Coffee or lunch runs

**Bookkeeping - Core Technical Skills**
- Proficient with Xero (including invoicing, bank reconciliation, contacts, and reports)
- Weekly ingestion and reconciliation of receipts and bills
- Bank account reconciliation and statement reviews
- Invoice and bill generation and follow-up
- General ledger adjustments and account coding
- Assistance with month-end reporting for the external accountant
- Liaise with our external bookkeeper or accountant as needed
- Competent in chart of accounts management and journal entries
- Ability to generate basic financial reports (e.g. General Ledger, profit & loss, aged receivables/payables)

**HR & People Coordination**
- Monitor staff attendance, leave, and sick days
- Track and confirm weekly working hours for team membersAssist with onboarding new hires (contracts, inductions, workspace setup)
- Coordinate team events and celebrations (birthdays, milestones)
- Support management with internal comms and updates
- Keep an eye on morale and help foster a positive culture

**Reporting to**
- Director of Operations
- Company Director
- Team Leaders

**Administrative & Office Skills**
- Comfortable using Google Workspace (Googlesheets / Google Docs / Google Slides)
- High level of data entry accuracy and attention to detail
- Ability to maintain financial records and filing systems
- Comfortable liaising with suppliers, clients, and external accountants

**Communication & Organisational Skills**
- Clear and professional written and verbal communication
- Good time management and ability to prioritise tasks
- Problem-solving mindset and initiative to streamline processes
- Ability to work independently and in collaboration with a small team

**Personal Attributes**
- Trustworthy with confidential financial information
- Eager to learn and grow in a small business environment
- Reliable, consistent, and self-motivated
- Comfortable asking questions and seeking clarity when unsure

**Key Skills & Experience**
- Prior experience in office coordination or admin (2-3 years)
- Proficient with Xero & Google Workspace
- Strong organisational and multitasking skills
- High attention to detail, particularly in financial work
- Friendly and approachable with excellent written and verbal communication skills
- Ability to work independently and anticipate team needs
- Familiarity with HR processes and admin is a plus
- Drivers License (confident to drive a small van from time to time)

Pay: $60,000.00 per year

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 18/07/2025
Expected Start Date: 28/07/2025