Executive Assistant

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The Executive Assistant (EA) works in the Health Protection Business Coordination Unit with the Health Protection Branch as part of a broader Executive Support team across the Branch. The EA provides high-level, confidential executive support and coordination to ensure the daily operations of the Deputy Chief Health Officer's section is conducted in an effective and efficient manner.
The role provides administrative support to the Communicable Disease section comprising of the Communicable Disease Prevention and Control team, the Communicable Disease Epidemiology and Surveillance team and Partner Notification Support Unit.
To be successful in this role, you will need a demonstrated background in providing executive support to Executive staff members, have proven experience in the operation of the department's systems and operate with a high degree of initiative and autonomy.
Are you
- Are you able to build effective relationships with a range of internal and external stakeholders to achieve work outcomes?
- Organised and skilled at working on multiple competing tasks?
- Collaborative, flexible and committed to timely delivery of allocated tasks?

**Accountabilities**:

- Provide a range of effective executive support functions, including: accurately managing diaries; providing quality support to committees, working groups and meetings, including progress reports on outstanding matters; and preparing reports, briefs and correspondence.
- Arrange meetings and conferences, including coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
- Answer queries, provide timely advice, undertake follow up action as required.
- Effectively review and improve office processes and maintain corporate information systems for records management, financial information, fleet management, client payments and ministerial correspondence.
- Operate as an effective branch member in a team environment and deliver quality, timely, and effective customer service to managers and staff within the branch.
- Liaise with internal stakeholders including the Office of the Deputy Secretary, Cabinet Parliamentary Executive Services and Ministers staff where required to support the Chief Health Officer and Health Protection Branch.
- Provide a range of effective executive support functions, including: accurately managing the Chief Health Officers Diary providing quality support to committees, working groups and meetings, including progress reports on outstanding matters; and preparing reports, briefs and correspondence.
- Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.
- Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.
- Demonstrate how the actions and outcomes of this role and work unit impact clients and the department's ability to deliver, or facilitate the delivery of, effective support and services.

Mandatory Vaccination Policy

**HOW TO APPLY**:
For this position, you are not required to address each of the key selection criteria in a separate written document.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
For further information please visit the Department of Health