Contracts Administrator

Overview
Join to apply for the
Contracts Administrator
role at
VINCI
.
We are a successful civil contracting business operating in Australia for over 35 years. With the agility and personal connection of a Tier 2, yet the expertise of a Tier 1, and the enhanced resources of one of the largest, world-class construction companies, VINCI, our employees and clients get the best of three worlds. This role offers involvement in exciting new ventures and the opportunity to shape the future of infrastructure in Melbourne.
We're seeking a skilled
Contracts Administrator
with solid construction industry experience and a proactive, solutions-focused approach. You'll be confident in preparing and negotiating contracts, managing subcontractor claims and payments, and supporting both construction and design teams to deliver successful project outcomes. A background in quantity surveying, engineering, or law is essential. We foster an inclusive, supportive workplace where capability, professionalism, and a commitment to positive relationships are highly valued.
This role is ideal for someone who values clear communication, works collaboratively, and thrives in a team-oriented environment.
Responsibilities
Preparing, negotiating, and administering subcontracts, variations, and progress claims to ensure accuracy and compliance.
Managing project costs, budgets, and cash flow, including forecasting and tender analysis.
Liaising with subcontractors, suppliers, and internal teams to support project delivery and resolve issues.
Reviewing and processing invoices, payments, and accruals in line with the Security of Payments Act and company procedures.
Maintaining contract records, reports, and financial systems (including Viewpoint) to support project performance and compliance.
Qualifications
Prior experience as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry.
Experience in all stages of subcontract management, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations management, completion and close out.
Excellent written and verbal communications skills.
Current c-class driver's license.
Tertiary qualifications in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent.
Benefits
Health & Wellbeing – discounted health insurance, seasonal vaccinations, wellness discounts, fertility benefit and employee assistance program (EAP).
Time for life / Work life balance – birthday leave, purchased leave program, paid parental leave and flexible work arrangements.
Financial wellbeing – competitive remuneration, annual performance bonuses, salary continuance insurance and employee share program.
Career development – training, mentoring programs, and leadership development program.
Other notes
Many of our projects are located in regional areas, therefore all applicants must hold a current Driver's Licence and have their own transport. Seymour Whyte is an Equal Opportunity Employer, and we encourage applications from candidates with diverse backgrounds, including veterans. We are committed to an equitable construction industry and an inclusive culture where everyone has the opportunity to grow and be valued. We strive toward a workplace that is balanced and fair for all.
Next steps
Submit your CV online to apply for this role.
All successful applicants will be required to undergo a pre-employment medical and criminal history check.
Applications will only be accepted from candidates who have the right to work in Australia.
Our internal Talent Acquisition team is managing this role; applications will not be accepted from recruitment agencies.
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