Executive Assistant

2 days ago


Melbourne, Victoria, Australia Melbourne Water Full time

**Job Number**:
979302

**Work type**:
Permanent Full Time

**Location**:
Melbourne - Docklands

**Categories**:
Administration & Support

**Who we are**:
In Melbourne, water is essential to our way of life.

As caretakers for Melbourne's water cycle, we care for water, life and land throughout Melbourne: both its people and its biodiversity.

Each time you drink from the tap, flush a toilet, run through a yard sprinkler, or kayak down the Yarra we're there. Primed and ready, quietly delivering some of the world's cleanest water for over five million residents and wildlife that call Melbourne home, just as we have for over 130 years.

If you value making it count, diving in with curiosity, and doing what's right, you're in the right place.

**About the Role**:
Reporting to Sue Jackman, the Executive General Manager, this is a pivotal role within Service Delivery, a large portfolio spanning operational delivery works across wider Melbourne. As the Executive Assistant you will be responsible for providing high level, professional support to the Executive General Manager. With a key focus across calendar management and event coordination. This position has exceptional relationships across all levels of the organisation and portfolio and provides exceptional administrative management to ensure delivery of strategic objectives and the portfolio and EGM deliverables. This role provides support across multiple Melbourne Water corporate offices and our operational sites, with an element of travel required to do so.
- Develop an in-depth understanding of EGM/group obligations and priorities to maximise on opportunities and to align outcomes with Melbourne Water's Strategic Direction
- Coordinate and organise events and forums with a hands approach to delivery multiple internal and external events.
- Management of administration work related to the EGM, inclusive of diary and inbox management, meeting preparation and briefing material coordination
- On behalf of the EGM, coordinate tasks for personal, portfolio and enterprise effectiveness.
- Coordinate EGM and Portfolio to prepare Board and Sub-Committee papers and submit formatted papers into Inflow to agreed distribution deadlines, including liaising closely with the Assistant Company Secretary to ensure a smooth and co-ordinated approach.

For more information, please refer to the Position Description

**About you**:

- Previous experience supporting an Executive, experience working with an Executive in a 24/7 operational environment will be highly advantageous
- Ability to work with high level of autonomy and confidence in liaising at all levels of the organisation and in the representation of the EGM/group's position on various matters.
- Demonstrated event and or project management skills and experience.
- A team player who is proactive and can also work autonomously with mínimal supervision
- Highly developed organisational skills and demonstrated flexibility to manage priorities
- Experience in coordinating complex work programs and ensuring adherence to key timelines
- An enthusiastic and dynamic approach when faced with pressure of tight deadlines and conflicting demands
- Ability to adapt as priorities change or as issues emerge and to demonstrate leadership when supporting the group on key challenges
- Ability to work with confidence and establish trust and respect with the Executive and Senior Leadership Team and across the organisation.
- A current Victorian Driver's license, please regular travel required to support this role.

**Why join us**:
At Melbourne Water, we care deeply about water and the life it sustains.

Our team is inspired by passion and purpose, with an unwavering commitment to safety. We are on a mission to protect every Melburnian's way of life, one drop at a time.

We don't just talk about flexible working - we live it. Our culture of purpose, safety, results, and learning flows through everything we do. We're dedicated to doing what's right, and this commitment extends to the meaningful work we do in a supportive and inclusive culture that encourages you to make the most of your talents.

**How to Apply**:
Closing date: Sunday January 12th, 2025, at 11:55pm AEST

**Advertised**:
09 Dec 2024 AUS Eastern Daylight Time

**Closing**:
12 Jan 2025 11:55 PM AUS Eastern Daylight Time


  • Account Executive

    5 days ago


    Melbourne, Victoria, Australia Austcorp Executive Full time

    Largest global IT business in their field- Work with some of the best companies in Australia- Career progression & Self Development opportunitiesThe Company:This organisation are a leading technology business that operate in over 100 countries across the world and have a multibillion dollar turnover. As a world renowned company this business are leading the...

  • Account Executive

    7 days ago


    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Location:- Melbourne- Job Type:- Permanent- Salary:- N/A- Contact:- Adam White**About the company**A technology company established in 2014 in Melbourne, Australia, emerged from the collective vision of a group of engineers and individuals with prior retail experience. Their shared conviction was that harnessing data-driven strategies could revolutionise the...


  • Melbourne, Victoria, Australia Six Degrees Executive Full time

    Chief Executive OfficerCultivating CommunityNot-For-Profit Social EnterpriseImpact Food Systems, Community Gardens and Employment PathwaysAbout the OrganisationCultivating Community is a pioneering not-for-profit social enterprise with 25 years of impact in food systems, community gardens, and employment pathways.Its purpose is to create equitable access to...

  • Executive Assistant

    1 week ago


    Melbourne, Victoria, Australia Bt Talent Full time

    Support small executive leadership team.- Work for industry experts and be part of a passionate engaging business.- Opportunity to progress within the property sector if desired.**Summary**This medium-sized global property company is experiencing excellent growth and success across Australia. In light of this growth, a newly created Executive Assistant...


  • Melbourne, Victoria, Australia Six Degrees Executive Full time

    Chief Executive Officer – Cultivating Community Be among the first 25 applicantsAbout the OrganisationCultivating Community is a pioneering not-for-profit social enterprise with 25 years of impact in food systems, community gardens, and employment pathways. Its purpose is to create equitable access to sustainable green spaces, strong social connections,...

  • Executive Assistant

    4 days ago


    Melbourne, Victoria, Australia Sharp & Carter Full time

    Global organisation | Support Snr Executives in the commercial team- CBD location | Flexible working arrangements- Dynamic & inclusive team culture | Excellent benefits**Executive Assistant to three Executives within the Commercial team. The global company that's already part of your life**If you're an experienced Executive Assistant, this is a once in a...

  • Executive Assistant

    7 days ago


    Melbourne, Victoria, Australia Troocoo Pty Ltd Full time

    Support C suite level executive- 8 week temporary assignment with possible extension- ASAP startTroocoo are partnering with a leading global food company within South Melbourne who require temporary support. We are seeking an immediately available, experienced Executive Assistant to join their outcomes focused and collaborative team for an 8 week assignment...


  • Melbourne, Victoria, Australia Six Degrees Executive Full time

    Chief Executive OfficerCultivating CommunityNot-For-Profit Social EnterpriseImpact Food Systems, Community Gardens and Employment PathwaysAbout the OrganisationCultivating Community is a pioneering not-for-profit social enterprise with 25 years of impact in food systems, community gardens, and employment pathways. Its purpose is to create equitable access to...

  • Executive Assistant

    2 weeks ago


    Melbourne, Victoria, Australia Sharp & Carter Full time

    Executive Assistant / Project CoordinatorJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterExecutive Assistant / Project Coordinator1 day ago Be among the first 25 applicantsJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterGet AI-powered advice on this job and more exclusive...

  • Executive Assistant

    7 days ago


    Melbourne, Victoria, Australia Sharp & Carter Full time

    Executive Assistant / Project CoordinatorJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterExecutive Assistant / Project Coordinator1 day ago Be among the first 25 applicantsJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterGet AI-powered advice on this job and more exclusive...