Executive Assistant

1 week ago

Melbourne, Victoria, Australia Cognizant Full time

Executive Assistant (6 Months Contract) – Cognizant
We are hiring for an Executive Assistant (6 Months Contract) at Cognizant. This position is a 6-month fixed-term engagement requiring a proactive self-starter who can unburden daily operations in a fast-paced professional setting.
Role description: You will be a multitasking administrator who is detail oriented, robust in managing communications and schedules, and able to connect with colleagues and stakeholders to support an efficient, harmonious work environment. You should be capable of adapting to change, prioritizing tasks with precision, and handling ad hoc matters effectively.
We are looking for applicants with experience as an executive or administration assistant, who can contribute to a high-performing team.
Role Responsibilities
Providing administrative support to Executives while maintaining complex calendars and using the MS Office suite.
Acting as the first point of contact for internal and external matters and organizing daily workload by priority.
Managing correspondence across different communication channels.
Arranging and facilitating cross-location meetings with the ability to meet deadlines in a fast-paced, changing environment.
Recording notes and minutes from meetings and writing follow-up emails.
Updating records, editing, and preparing presentations, reports, and letters.
Researching and collating data to prepare documents for review and presentation.
Taking a proactive approach to problem-solving with strong decision-making skills.
Maintaining professional verbal and written communications.
Planning and prioritizing own workload to deliver efficient service.
Requirements
7-10 years of administrative or secretarial experience.
Strong administration, data entry, and organizational skills with high attention to detail.
Hands-on experience with commonly used software tools (Excel, Word, PowerPoint, Outlook, Teams); experience with databases.
Ability to communicate internally and externally with Cognizant employees and external stakeholders globally.
Experience in managing administrative projects.
Team player, supportive, cooperative, and able to work independently.
Ability to plan and prioritize workload according to importance to the customer and business needs.
Diversity and Inclusion at Cognizant
Cognizant is an equal opportunity employer that embraces diversity, champions equity and values inclusion. We are dedicated to nurturing a community where everyone feels heard, accepted and welcome. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws.
If you have a disability that requires reasonable accommodation to search for a job opening or submit an application, please email with your request and contact information.
The Cognizant Community
We are a high-caliber team who appreciate and support one another. Our people uphold an energetic, collaborative and inclusive workplace where everyone can thrive.
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